Town of Vail Snow Removal Winter 2026-2027 RFP
Town of VailCity · Vail, CO- Due
- Aug 27, 2026
- Deadline passed
- Posted
- Aug 3, 2026
- Duration
- 7 months
- Primary contact
- Rick Gregory
- (970) 477-3425
The 30-second brief
The Town of Vail is soliciting proposals for snow and ice removal services for the 2026-2027 winter season. Scope includes parking lot clearing at Vail Golf/Nordic Center and Donovan Pavilion, plus hand shoveling at various town locations from Oct. 1, 2026, to April 30, 2027.
Cover letter, Statement of qualifications, Staffing and equipment list, Fee structure, Contact information, Weekly maintenance records
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Summary
The Town of Vail is soliciting proposals for snow and ice removal services for the 2026-2027 winter season. Scope includes parking lot clearing at Vail Golf/Nordic Center and Donovan Pavilion, plus hand shoveling at various town locations from Oct. 1, 2026, to April 30, 2027.
REQUIRED DELIVERABLES
6- Cover letter
- Statement of qualifications
- Staffing and equipment list
- Fee structure
- Contact information
- Weekly maintenance records
REQUIRED ATTACHMENTS
4- Vail Golf/Nordic Center Parking Lot Map
- Donovan Pavilion Parking Lot Map
- Hand Shovel Location Description
- Contract
- Submit to
- Town of Vail Department of Public Works, 75 South Frontage Road, Vail, CO 81657
- Scope location
- Vail, CO
Questions about this RFP
How do I respond to this RFP from Town of Vail?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 27, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Town of Vail Department of Public Works, 75 South Frontage Road, Vail, CO 81657. For questions, contact Rick Gregory.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Vail in CO, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Rick Gregory at (970) 477-3425. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Cover letter, Statement of qualifications, Staffing and equipment list, Fee structure, Contact information, Weekly maintenance records. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from Town of Vail?
All active and historical solicitations from Town of Vail are tracked and searchable. As a city agency, Town of Vail regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 7 months. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Vail Golf/Nordic Center Parking Lot Map, Donovan Pavilion Parking Lot Map, Hand Shovel Location Description, Contract. Review the full document from Town of Vail for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Vail, CO. Review the full solicitation for detailed scope requirements.