Town of Upper Marlboro Human Resources Consulting Services RFP # UM 2025-03
Town of Upper MarlboroCity · Upper Marlboro, MD- Due
- Dec 8, 2025
- Deadline passed
- Contract term
- 2 years
- Primary contact
- Eyliesa Newman
- (301) 627-6905
The 30-second brief
The Town of Upper Marlboro is seeking proposals for professional and technical services to provide human resource (HR) consulting services. The selected contractor will perform annual audits of the Town's HR practices, employee benefits, payroll, and benefits, ensure staff training and coordinate in-person annual training, assist with recruitment and onboarding, coordinate with the Health Insurance Broker, serve as backup contact and retirement coordinator for the Maryland State Retirement System, and assist with life insurance and supplemental retirement programs. Additional tasks include payroll system management, FMLA request processing, and investigating or drafting responses to harassment and discrimination complaints. The annual budget shall not exceed $10,000.00. Responses are due by Monday, December 8th, 2025, at 5:00 pm, submitted via mail, email to [email protected], or in person at Upper Marlboro Town Hall. The contract term is 24 months with a one-year renewal option.
Perform annual audits of the Town’s HR practices, Employee benefits, Payroll, And benefits; Ensure Town staff have the required training and assist with the scheduling of in-person annual staff training; Assist with recruitment and onboarding of new staff; Coordinate with the Town’s Health Insurance Broker to ensure Town employees have uninterrupted and proper health insurance coverage; Serve as the Town’s backup contact and retirement coordinator for the Maryland State Retirement System; Assist with the management and oversight of the town’s life insurance policy & any supplemental retirement programs; Assist with the management of the Town’s payroll system and ensure employee profiles are updated; General Human Resources support as needed; Process FMLA request and guide staff response; Investigate harassment and discrimination complaints; Draft responses to harassment and discrimination complaints
Town elected officials will participate in the process of selecting the appropriate firm.
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Summary
The Town of Upper Marlboro is seeking proposals for professional and technical services to provide human resource (HR) consulting services.
The selected contractor will perform annual audits of the Town's HR practices, employee benefits, payroll, and benefits, ensure staff training and coordinate in-person annual training, assist with recruitment and onboarding, coordinate with the Health Insurance Broker, serve as backup contact and retirement coordinator for the Maryland State Retirement System, and assist with life insurance and supplemental retirement programs. Additional tasks include payroll system management, FMLA request processing, and investigating or drafting responses to harassment and discrimination complaints. The annual budget shall not exceed $10,000.00. Responses are due by Monday, December 8th, 2025, at 5:00 pm, submitted via mail, email to [email protected], or in person at Upper Marlboro Town Hall. The contract term is 24 months with a one-year renewal option.
EVALUATION CRITERIA
Town elected officials will participate in the process of selecting the appropriate firm.
REQUIRED DELIVERABLES
11- Perform annual audits of the Town’s HR practices, Employee benefits, Payroll, And benefits
- Ensure Town staff have the required training and assist with the scheduling of in-person annual staff training
- Assist with recruitment and onboarding of new staff
- Coordinate with the Town’s Health Insurance Broker to ensure Town employees have uninterrupted and proper health insurance coverage
- Serve as the Town’s backup contact and retirement coordinator for the Maryland State Retirement System
- Assist with the management and oversight of the town’s life insurance policy & any supplemental retirement programs
- Assist with the management of the Town’s payroll system and ensure employee profiles are updated
- General Human Resources support as needed
- Process FMLA request and guide staff response
- Investigate harassment and discrimination complaints
- Draft responses to harassment and discrimination complaints
- Submit to
- Email: [email protected], Mail: P.O. Box 280 Upper Marlboro, MD 20773, or In-Person: Upper Marlboro Town Hall 14211 School Lane, Upper Marlboro, MD 20772
- Duration
- 24 months
- Scope location
- Upper Marlboro, MD
Questions about this RFP
How do I respond to this RFP from Town of Upper Marlboro?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 8, 2025. The solicitation specifies required deliverables that must be addressed in your response. Submissions should be delivered to: Email: [email protected], Mail: P.O. Box 280 Upper Marlboro, MD 20773, or In-Person: Upper Marlboro Town Hall 14211 School Lane, Upper Marlboro, MD 20772. For questions, contact Eyliesa Newman.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Upper Marlboro in MD, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Eyliesa Newman at (301) 627-6905. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Perform annual audits of the Town’s HR practices, Employee benefits, Payroll, And benefits; Ensure Town staff have the required training and assist with the scheduling of in-person annual staff training; Assist with recruitment and onboarding of new staff; Coordinate with the Town’s Health Insurance. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Town elected officials will participate in the process of selecting the appropriate firm." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Upper Marlboro?
All active and historical solicitations from Town of Upper Marlboro are tracked and searchable. As a city agency, Town of Upper Marlboro regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from Town of Upper Marlboro for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Upper Marlboro, MD. Review the full solicitation for detailed scope requirements.