Town of Upper Marlboro Accounting Firm RFP # UM 2025-02 - General Accounting Services
Town of Upper MarlboroCity · Upper Marlboro, MD- Due
- Dec 8, 2025
- Deadline passed
- Contract term
- 2 years
- Primary contact
- Clayton Anderson
- (301) 627-6905
The 30-second brief
The Town of Upper Marlboro is seeking proposals from qualified public accounting firms to provide general accounting services, routine bookkeeping, budgeting, reporting, and financial records maintenance on a monthly basis, as well as assistance with annual audit preparations. The scope includes reconciling and inputting fixed asset inventory in QuickBooks, working with Bill.com, assisting with the annual audit, implementing internal control policy, payroll assistance, bank account reconciliations, grant reporting, and Maryland Public Information Act requests. The contract term is 24 months with an option for renewal and an annual budget not exceeding $30,000 per year. Proposals are due by Monday, December 08, 2025 at 5pm, submitted by mail, email, or in-person at Upper Marlboro Town Hall.
Understanding of bookkeeping and auditing for municipal governments, availability to render services every month and as needed, knowledge of public records and access, knowledge of municipal budgeting, three references with link for past financial experience with government organizations, budget broken down into a monthly retainer fee, track record of professionalism
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Summary
The Town of Upper Marlboro is seeking proposals from qualified public accounting firms to provide general accounting services, routine bookkeeping, budgeting, reporting, and financial records maintenance on a monthly basis, as well as assistance with annual audit preparations.
The scope includes reconciling and inputting fixed asset inventory in QuickBooks, working with Bill.com, assisting with the annual audit, implementing internal control policy, payroll assistance, bank account reconciliations, grant reporting, and Maryland Public Information Act requests. The contract term is 24 months with an option for renewal and an annual budget not exceeding $30,000 per year. Proposals are due by Monday, December 08, 2025 at 5pm, submitted by mail, email, or in-person at Upper Marlboro Town Hall.
EVALUATION CRITERIA
Understanding of bookkeeping and auditing for municipal governments, availability to render services every month and as needed, knowledge of public records and access, knowledge of municipal budgeting, three references with link for past financial experience with government organizations, budget broken down into a monthly retainer fee, track record of professionalism
- Submit to
- By Mail: Town of Upper Marlboro P.O. Box 280, Upper Marlboro, MD 20773; By Email: [email protected]; In-Person: Upper Marlboro Town Hall 14211 School Lane, Upper Marlboro, MD 20772
- Scope location
- Upper Marlboro, MD
Questions about this RFP
How do I respond to this RFP from Town of Upper Marlboro?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 8, 2025. Submissions should be delivered to: By Mail: Town of Upper Marlboro P.O. Box 280, Upper Marlboro, MD 20773; By Email: [email protected]; In-Person: Upper Marlboro Town Hall 14211 School Lane, Upper Marlboro, MD 20772. For questions, contact Clayton Anderson.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Upper Marlboro in MD, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Clayton Anderson at (301) 627-6905. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Understanding of bookkeeping and auditing for municipal governments, availability to render services every month and as needed, knowledge of public records and access, knowledge of municipal budgeting..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Upper Marlboro?
All active and historical solicitations from Town of Upper Marlboro are tracked and searchable. As a city agency, Town of Upper Marlboro regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from Town of Upper Marlboro for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Upper Marlboro, MD. Review the full solicitation for detailed scope requirements.