Washington County Free Library Network Infrastructure Turnkey Replacement RFP WCFL_2026-NE 2026
Washington CountyCounty · Hagerstown, MD- Due
- Dec 1, 2026
- 34 days left
- Posted
- Oct 7, 2026
- Contract term
- 5 years
- Primary contact
- Ian Seibert
- (301) 739-3250
The 30-second brief
Washington County Free Library is seeking proposals for a complete turnkey replacement of its existing network infrastructure across its central library and seven branch locations in Hagerstown, MD. The project includes internal connections and basic maintenance of internal connections for E-rate Category Two support, specifically providing Cisco Meraki wireless access points, switches, firewalls, teleworker security appliances, and APC lithium-ion UPS power-backup systems along with mandatory 5-year licensing. Required equipment includes 27 indoor Wi-Fi 7 access points, 2 outdoor directional APs, 17 multigigabit PoE switches, 4 10GbE switches, 14 1GbE branch switches, 7 branch security appliances, 2 central HA security appliances, 3 cellular teleworker appliances, and 13 UPS systems. Proposals are due by December 1, 2026 at 5:00 PM EST, with a mandatory pre-proposal bidder conference scheduled for November 3, 2026.
CW9174I AP or equivalent, 5-year wireless license CW9174I; LIC-ENT-5YR, CW9177E outdoor AP or equivalent, 5-year wireless license CW9177E LIC-ENT-5YR, C9300-48UN-M or equivalent, 5-year 48-port switch license; LIC-C9300-48E-5Y, C9300-24P-M or equivalent, 5-year 24-port switch license; LIC-C9300-24E-5Y, C9300X-48TX-M or equivalent, 5-year C9300X switch license; LIC-C9300-48E-5Y, C8121-G2-MX or equivalent, 5-year Advanced Security license LIC-C8121-SEC-5Y, C8355-G2-MX or equivalent, 5-year Advanced Security HA licensing LIC-C8355-SEC-5Y, Cisco Meraki Z4C or approved successor, 5-year Secure Teleworker license; LIC-Z4C-SEC-5Y, APC SRTL5KRM2UT or equivalent, APC SMTL1500RM3UC or equivalent, Stack/uplink/optics/power accessories, Installation/configuration/cutover, Removal/recycling/disposal
Price of E-rate ELIGIBLE goods and services (30%), Relevant experience / past performance / references (15%), Price of other/ineligible costs and total cost of ownership (10%), Personnel qualifications and professionalism (10%), Technical solution / turnkey compliance (10%), E-rate process support and SPI capability (10%), Energy efficiency / operational savings (5%), Maryland-based company preference (5%), Project management / implementation plan (5%)
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Summary
Washington County Free Library is seeking proposals for a complete turnkey replacement of its existing network infrastructure across its central library and seven branch locations in Hagerstown, MD. The project includes internal connections and basic maintenance of internal connections for E-rate Category Two support, specifically providing Cisco Meraki wireless access points, switches, firewalls, teleworker security appliances, and APC lithium-ion UPS power-backup systems along with mandatory 5-year licensing.
Required equipment includes 27 indoor Wi-Fi 7 access points, 2 outdoor directional APs, 17 multigigabit PoE switches, 4 10GbE switches, 14 1GbE branch switches, 7 branch security appliances, 2 central HA security appliances, 3 cellular teleworker appliances, and 13 UPS systems. Proposals are due by December 1, 2026 at 5:00 PM EST, with a mandatory pre-proposal bidder conference scheduled for November 3, 2026.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
21- CW9174I AP or equivalent
- 5-year wireless license CW9174I; LIC-ENT-5YR
- CW9177E outdoor AP or equivalent
- 5-year wireless license CW9177E LIC-ENT-5YR
- C9300-48UN-M or equivalent
- 5-year 48-port switch license; LIC-C9300-48E-5Y
- C9300-24P-M or equivalent
- 5-year 24-port switch license; LIC-C9300-24E-5Y
- C9300X-48TX-M or equivalent
- 5-year C9300X switch license; LIC-C9300-48E-5Y
- C8121-G2-MX or equivalent
- 5-year Advanced Security license LIC-C8121-SEC-5Y
- C8355-G2-MX or equivalent
- 5-year Advanced Security HA licensing LIC-C8355-SEC-5Y
- Cisco Meraki Z4C or approved successor
- 5-year Secure Teleworker license; LIC-Z4C-SEC-5Y
- APC SRTL5KRM2UT or equivalent
- APC SMTL1500RM3UC or equivalent
- Stack/uplink/optics/power accessories
- Installation/configuration/cutover
- Removal/recycling/disposal
REQUIRED ATTACHMENTS
13- Company experience and qualifications
- Technical personnel
- References
- Technical solutions and statement of work
- Bill of materials and pricing
- E-rate eligibility worksheet
- Service Provider Identification Number
- E-rate invoicing capability
- Subcontractors
- Deviations and exceptions
- Manufacturer documentation
- Project schedule
- Warranty and support
- Submit to
- Washington County Free Library, Attn: Ian Seibert - RFP Proposals, 100 S. Potomac Street, Hagerstown, MD 21740 or email [email protected]
- Scope location
- Hagerstown, MD
- Reported agency
- Washington County Free Library
Questions about this RFP
How do I respond to this RFP from Washington County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 1, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Washington County Free Library, Attn: Ian Seibert - RFP Proposals, 100 S. Potomac Street, Hagerstown, MD 21740 or email [email protected]. For questions, contact Ian Seibert.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Washington County in MD, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Ian Seibert at (301) 739-3250. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: CW9174I AP or equivalent, 5-year wireless license CW9174I; LIC-ENT-5YR, CW9177E outdoor AP or equivalent, 5-year wireless license CW9177E LIC-ENT-5YR, C9300-48UN-M or equivalent, 5-year 48-port switch license; LIC-C9300-48E-5Y, C9300-24P-M or equivalent, 5-year 24-port switch license; LIC-C9300-24E-. Proposals should clearly address how each deliverable will be met.
Show 6 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price of E-rate ELIGIBLE goods and services (30%), Relevant experience / past performance / references (15%), Price of other/ineligible costs and total cost of ownership (10%), Personnel qualification..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Washington County?
All active and historical solicitations from Washington County are tracked and searchable. As a county agency, Washington County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of December 1, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Company experience and qualifications, Technical personnel, References, Technical solutions and statement of work, Bill of materials and pricing, E-rate eligibility worksheet, Service Provider Identif. Review the full document from Washington County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Hagerstown, MD. Review the full solicitation for detailed scope requirements.