Town of South Hadley Employee Benefits Consulting and Administration Services RFP 2026
Town of South HadleyCity · South Hadley, MA- Due
- Aug 11, 2026
- Deadline passed
- Posted
- Jul 22, 2026
- Contract term
- 3 years
- Primary contact
- Lisa Wong
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Summary
The Town of South Hadley seeks proposals from experienced municipal employee benefits consultants to provide strategic consulting, regulatory guidance, employee benefits administration, and day-to-day customer service for health and welfare benefit programs.
Services cover the Town, South Hadley Public Schools, the South Hadley Electric Light Department (SHELD), eligible retirees, and dependents, encompassing medical insurance through the Hampshire County Group Insurance Trust (HCGIT), dental, vision, life insurance, and voluntary benefits under M.G.L. Chapter 30B and Chapter 32B. The initial contract term spans three fiscal years from October 1, 2026, through June 30, 2029, with two optional one-year renewal terms. Proposals are due by August 11, 2026, at 11:00 a.m., with written questions accepted until July 31, 2026.
- Submit to
- Technical Proposals via email to [email protected] and [email protected]; Price Proposals to Town Administrator's Office, Town Hall 116 Main Street, South Hadley, MA 01075
- Duration
- 36 months
- Scope location
- South Hadley, MA
Questions about this RFP
How do I respond to this RFP from Town of South Hadley?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 11, 2026. Submissions should be delivered to: Technical Proposals via email to [email protected] and [email protected]; Price Proposals to Town Administrator's Office, Town Hall 116 Main Street, South Hadley, MA 01075. For questions, contact Lisa Wong.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of South Hadley in MA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Lisa Wong. Questions and answers are typically shared with all prospective bidders.
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Where can I find more RFPs from Town of South Hadley?
All active and historical solicitations from Town of South Hadley are tracked and searchable. As a city agency, Town of South Hadley regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from Town of South Hadley for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: South Hadley, MA. Review the full solicitation for detailed scope requirements.