Town of Smithfield 2025-2027 Town Hall HVAC/Mechanical Services Contract RFP 251119
Town of SmithfieldCity · Smithfield, RI- Due
- Dec 16, 2025
- Deadline passed
- Posted
- Nov 19, 2025
- Contract term
- 2 years
- Primary contact
- Carlos Santos
- (401) 233-1000 ext 138
The 30-second brief
The Town of Smithfield, RI is requesting sealed proposals for a two-year HVAC/Mechanical Services preventative maintenance agreement for Town Hall, with options for two one-year extensions. The scope includes on-call hourly rates for HVAC maintenance, repair, installation, cleaning services, and mechanical engineering, covering equipment such as heaters, boilers, and mechanical parts like valves, flanges, and actuators. Participation is limited to companies listed in the State of Rhode Island Master Pricing Agreement (MPA) 136. A mandatory site visit is scheduled for December 2, 2025, at 10 AM at Town Hall. Sealed proposals must be submitted to the Finance Office by 10 AM on December 16, 2025, for public opening.
Sealed Proposals
Hear what Smithfield plans next before it's posted.
Get alerts freeFree account · 30-second setup · No credit card
Summary
The Town of Smithfield, RI is requesting sealed proposals for a two-year HVAC/Mechanical Services preventative maintenance agreement for Town Hall, with options for two one-year extensions.
The scope includes on-call hourly rates for HVAC maintenance, repair, installation, cleaning services, and mechanical engineering, covering equipment such as heaters, boilers, and mechanical parts like valves, flanges, and actuators. Participation is limited to companies listed in the State of Rhode Island Master Pricing Agreement (MPA) 136. A mandatory site visit is scheduled for December 2, 2025, at 10 AM at Town Hall. Sealed proposals must be submitted to the Finance Office by 10 AM on December 16, 2025, for public opening.
REQUIRED DELIVERABLES
Sealed Proposals
REQUIRED STAFFING
HVAC/Mechanical services professionals
- Submit to
- Finance Office, Smithfield Town Hall, 64 Farnum Pike, Smithfield RI 02917
- Scope location
- Smithfield, RI
Questions about this RFP
How do I respond to this RFP from Town of Smithfield?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 16, 2025. The solicitation specifies required deliverables that must be addressed in your response. Submissions should be delivered to: Finance Office, Smithfield Town Hall, 64 Farnum Pike, Smithfield RI 02917. For questions, contact Carlos Santos.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Smithfield in RI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Carlos Santos at (401) 233-1000 ext 138. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: HVAC/Mechanical services professionals. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Sealed Proposals. Proposals should clearly address how each deliverable will be met.
Show 4 more questions
Where can I find more RFPs from Town of Smithfield?
All active and historical solicitations from Town of Smithfield are tracked and searchable. As a city agency, Town of Smithfield regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Town of Smithfield for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Smithfield, RI. Review the full solicitation for detailed scope requirements.