Town of Shaftsbury - Removal of Roadside Ash Trees and Hazard Trees - Maple Hill Road
Town of ShaftsburyCity · Shaftsbury, VT- Due
- Sep 30, 2026
- Deadline passed
- Posted
- Aug 17, 2026
- Duration
- 4 months
- Primary contact
- Dave Mance III
- (802) 733-4045
The 30-second brief
The Town of Shaftsbury is seeking bids for the removal and disposal of 130 marked ash and other hazard trees within the municipal right of way along Maple Hill Road between Jack Cross Road and Cider Mill Road. The work includes cutting, chipping, and stacking logs in accordance with landowner wood retention directives detailed in Appendix I, with stumps cut to less than 6 inches. Bids must be submitted by 3:30 p.m. on Wednesday, September 30, 2026, and mailed or hand-delivered to the Shaftsbury Selectboard. A mandatory site visit is required for all bidders, and work must be completed by January 31, 2027.
Removal of 130 ash and hazard trees by diameter class (4 to 8 inches: 50; 10 to 14 inches: 40; 16 to 22 inches: 31; > 24 inches: 9); cutting and chipping branches; cutting stumps to less than 6 inches; stacking logs and site clean-up.
Price, relevant equipment, qualifications and references
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Summary
The Town of Shaftsbury is seeking bids for the removal and disposal of 130 marked ash and other hazard trees within the municipal right of way along Maple Hill Road between Jack Cross Road and Cider Mill Road.
The work includes cutting, chipping, and stacking logs in accordance with landowner wood retention directives detailed in Appendix I, with stumps cut to less than 6 inches. Bids must be submitted by 3:30 p.m. on Wednesday, September 30, 2026, and mailed or hand-delivered to the Shaftsbury Selectboard. A mandatory site visit is required for all bidders, and work must be completed by January 31, 2027.
EVALUATION CRITERIA
3- Price
- Relevant equipment
- Qualifications and references
REQUIRED DELIVERABLES
7- Removal of 130 ash and hazard trees by diameter class (4 to 8 inches: 50
- 10 to 14 inches: 40
- 16 to 22 inches: 31
- > 24 inches: 9)
- Cutting and chipping branches
- Cutting stumps to less than 6 inches
- Stacking logs and site clean-up
REQUIRED ATTACHMENTS
4- Bid Form
- Certificate of Liability Insurance
- Non-Employee Work Agreement and Liability Hold-Harmless Agreement (if no employees)
- Three job references
- Submit to
- Shaftsbury Selectboard, Attn: Paula Iken, P.O. Box 409, 677 RT 7A, Shaftsbury, VT 05262
- Scope location
- Shaftsbury, VT
Questions about this BID
How do I respond to this Bid from Town of Shaftsbury?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 30, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Shaftsbury Selectboard, Attn: Paula Iken, P.O. Box 409, 677 RT 7A, Shaftsbury, VT 05262. For questions, contact Dave Mance III.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Town of Shaftsbury in VT, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Dave Mance III at (802) 733-4045. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Removal of 130 ash and hazard trees by diameter class (4 to 8 inches: 50; 10 to 14 inches: 40; 16 to 22 inches: 31; > 24 inches: 9); cutting and chipping branches; cutting stumps to less than 6 inches; stacking logs and site clean-up.. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price, relevant equipment, qualifications and references" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Shaftsbury?
All active and historical solicitations from Town of Shaftsbury are tracked and searchable. As a city agency, Town of Shaftsbury regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 4 months. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid Form, Certificate of Liability Insurance, Non-Employee Work Agreement and Liability Hold-Harmless Agreement (if no employees), three job references. Review the full document from Town of Shaftsbury for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Shaftsbury, VT. Review the full solicitation for detailed scope requirements.