Town of Rockford WATERMAIN CAPACITY-FIRE HYDRANT FLOW TESTING AND ASSESSMENT PROGRAM RFP 2025
Town of RockfordCity · Rockford, KS- Due
- Jan 16, 2026
- Deadline passed
- Posted
- Dec 19, 2025
- Contract term
- 4 years
- Primary contact
- Vishruti Patel
- (779) 348-7164
The 30-second brief
The City of Rockford is requesting proposals for a professional services firm to conduct a comprehensive water main capacity-fire hydrant assessment and flow-testing program. The program includes locating, inspecting, assessing, operating, recording water flow, marking, and performing simple maintenance on fire hydrants. The goal is to evaluate the fire hydrants and water distribution system, identify areas for further study, and improve hydrant operability. The results will be recorded in a secure, web-based database compatible with the City's GIS system.
Fire hydrant assessment report, Electronic database, Excel export of data, Potential presentation to City Council.
Scope of Work, Project Approach and Project Management (25 points), Firm Experience (30 points), Experience of Key Personnel (30 points), Proposal Price (15 points)
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Summary
The City of Rockford is requesting proposals for a professional services firm to conduct a comprehensive water main capacity-fire hydrant assessment and flow-testing program.
The program includes locating, inspecting, assessing, operating, recording water flow, marking, and performing simple maintenance on fire hydrants. The goal is to evaluate the fire hydrants and water distribution system, identify areas for further study, and improve hydrant operability. The results will be recorded in a secure, web-based database compatible with the City's GIS system.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
4- Fire hydrant assessment report
- Electronic database
- Excel export of data
- Potential presentation to City Council
- Submit to
- City Hall, 425 East State Street, Rockford, Illinois 61104, Attn: Central Services Manager 4th Floor
- Scope location
- Rockford, Illinois
Questions about this RFP
How do I respond to this RFP from Town of Rockford?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 16, 2026. The solicitation specifies required deliverables that must be addressed in your response. Submissions should be delivered to: City Hall, 425 East State Street, Rockford, Illinois 61104, Attn: Central Services Manager 4th Floor. For questions, contact Vishruti Patel.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Rockford in KS, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Vishruti Patel at (779) 348-7164. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Fire hydrant assessment report, Electronic database, Excel export of data, Potential presentation to City Council.. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Scope of Work, Project Approach and Project Management (25 points), Firm Experience (30 points), Experience of Key Personnel (30 points), Proposal Price (15 points)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Rockford?
All active and historical solicitations from Town of Rockford are tracked and searchable. As a city agency, Town of Rockford regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 4 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from Town of Rockford for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Rockford, Illinois. Review the full solicitation for detailed scope requirements.