Town of Oliver Highlift Pump Station Design and Administration RFP - OLIVER-26-DEVELOPEMENT
Town of OliverCity · Oliver, OH- Due
- Oct 2, 2026
- Deadline passed
- Posted
- Aug 10, 2026
- Primary contact
- Kelly Mercer
- (250) 485-6216
The 30-second brief
The Town of Oliver is seeking proposals from qualified firms for the detailed design, tendering support, and construction administration services for the Highlift Pump Station Upgrades Project (OLIVER-26-DEVELOPEMENT). The project, located at 5971 Sawmill Road, involves upgrading aging electrical infrastructure and piping systems, including the design and installation of a permanent bypass arrangement on Pine Avenue for a 350 mm ductile iron forcemain and a new flow meter. The scope is divided into Design, Construction, and Post-Construction/Close-Out phases, with an assumed three-month construction period starting in May 2027. Proponents must provide a maximum upset fee, hourly rate schedules, and demonstrate experience with similar municipal sanitary sewer projects. A recommended site meeting is scheduled for August 24th, 2026, and proposals are due by 1:30 PM local time on October 2nd, 2026.
Pre-Design Report, 60% Design submission, 90% Design submission, Final tender documents, Record drawings, Operation and maintenance documentation
Qualifications of firm and team (10), Experience (10), Past Performance (5), Resources (5), Scope (10), Methodology (15), Scheduling (10), Level of Effort (5), Clarity (10), Price (20)
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Summary
The Town of Oliver is seeking proposals from qualified firms for the detailed design, tendering support, and construction administration services for the Highlift Pump Station Upgrades Project (OLIVER-26-DEVELOPEMENT).
The project, located at 5971 Sawmill Road, involves upgrading aging electrical infrastructure and piping systems, including the design and installation of a permanent bypass arrangement on Pine Avenue for a 350 mm ductile iron forcemain and a new flow meter. The scope is divided into Design, Construction, and Post-Construction/Close-Out phases, with an assumed three-month construction period starting in May 2027. Proponents must provide a maximum upset fee, hourly rate schedules, and demonstrate experience with similar municipal sanitary sewer projects. A recommended site meeting is scheduled for August 24th, 2026, and proposals are due by 1:30 PM local time on October 2nd, 2026.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
6- Pre-Design Report
- 60% Design submission
- 90% Design submission
- Final tender documents
- Record drawings
- Operation and maintenance documentation
REQUIRED ATTACHMENTS
Appendix A - Evaluation Form, Appendix B - Sample Consulting Services Agreement Terms
REQUIRED STAFFING
3- Submit to
- 5971 Sawmill Road, Oliver, B.C. V0H 1T0
- Scope location
- Oliver, BC
Questions about this RFP
How do I respond to this RFP from Town of Oliver?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 2, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 5971 Sawmill Road, Oliver, B.C. V0H 1T0. For questions, contact Kelly Mercer.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Oliver in OH, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Kelly Mercer at (250) 485-6216. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Project Manager, Professional staff, Technical staff. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Pre-Design Report, 60% Design submission, 90% Design submission, Final tender documents, Record drawings, Operation and maintenance documentation. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications of firm and team (10), Experience (10), Past Performance (5), Resources (5), Scope (10), Methodology (15), Scheduling (10), Level of Effort (5), Clarity (10), Price (20)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Oliver?
All active and historical solicitations from Town of Oliver are tracked and searchable. As a city agency, Town of Oliver regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Appendix A - Evaluation Form, Appendix B - Sample Consulting Services Agreement Terms. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Town of Oliver for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Oliver, BC. Review the full solicitation for detailed scope requirements.