Town of Old Lyme - Memorial Town Hall Carpet Replacement 2026 RFP - 52 Lyme Street
Town of Old LymeCity · Old Lyme, CT- Due
- Sep 25, 2026
- Deadline passed
- Posted
- Aug 27, 2026
- Primary contact
- Erik Olsen
- (860) 434-1605 ext 252
The 30-second brief
The Town of Old Lyme is requesting proposals from qualified commercial flooring contractors for carpet installation services at the Old Lyme Memorial Town Hall located at 52 Lyme Street, Old Lyme, CT. The scope of work includes the removal of existing carpeting, subfloor prep, disposal offsite, and the installation of commercial-grade broadloom carpet and carpet tile with high-density padding. Specific areas include office spaces, common spaces, and hallways totaling approximately 4,875 sq ft or 542 sq yds, plus one add alternate for the main staircase. The project requires double glue-down installation, minimum 10-year manufacturer warranties, and 3-year installation warranties. Proposals are due by September 25, 2026, at 2:00 PM, with questions directed to Facilities Director Erik Olsen by September 18, 2026.
Base Bid Broadloom Price - SPACES -1st Floor Offices, 1st Floor Hallway, 2nd Floor Offices & Hallway; Base Bid Carpet Tile Price - SPACES - Lower Level Offices, 1st Floor Offices, 2nd Floor Offices; Add Alternate - Main Staircase Price; Carpet Removal and Disposal; Broadloom Carpet and Padding; Carpet Tile
Experience in commercial carpet installation, Qualifications of contractor and/or personnel, Ability to meet schedule requirements, References, Product quality and warranty provisions, Price, Overall value to the Town of Old Lyme
Hear what Old Lyme plans next before it's posted.
Get alerts freeFree account · 30-second setup · No credit card
Summary
The Town of Old Lyme is requesting proposals from qualified commercial flooring contractors for carpet installation services at the Old Lyme Memorial Town Hall located at 52 Lyme Street, Old Lyme, CT. The scope of work includes the removal of existing carpeting, subfloor prep, disposal offsite, and the installation of commercial-grade broadloom carpet and carpet tile with high-density padding.
Specific areas include office spaces, common spaces, and hallways totaling approximately 4,875 sq ft or 542 sq yds, plus one add alternate for the main staircase. The project requires double glue-down installation, minimum 10-year manufacturer warranties, and 3-year installation warranties. Proposals are due by September 25, 2026, at 2:00 PM, with questions directed to Facilities Director Erik Olsen by September 18, 2026.
EVALUATION CRITERIA
7- Experience in commercial carpet installation
- Qualifications of contractor and/or personnel
- Ability to meet schedule requirements
- References
- Product quality and warranty provisions
- Price
- Overall value to the Town of Old Lyme
REQUIRED DELIVERABLES
6- Base Bid Broadloom Price - SPACES -1st Floor Offices, 1st Floor Hallway, 2nd Floor Offices & Hallway
- Base Bid Carpet Tile Price - SPACES - Lower Level Offices, 1st Floor Offices, 2nd Floor Offices
- Add Alternate - Main Staircase Price
- Carpet Removal and Disposal
- Broadloom Carpet and Padding
- Carpet Tile
REQUIRED ATTACHMENTS
7- Bid Form
- Proof of Insurance
- Contractor License
- Registration or Certification as required by law
- Product Data Sheets
- Warranty Information
- References
- Submit to
- Town of Old Lyme First Selectman’s Office, 52 Lyme Street, Old Lyme, CT 06371
- Scope location
- Old Lyme, CT
- Projected sq ft
- 4,875 sq ft
Questions about this RFP
How do I respond to this RFP from Town of Old Lyme?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 25, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Town of Old Lyme First Selectman’s Office, 52 Lyme Street, Old Lyme, CT 06371. For questions, contact Erik Olsen.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Old Lyme in CT, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Erik Olsen at (860) 434-1605 ext 252. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Base Bid Broadloom Price - SPACES -1st Floor Offices, 1st Floor Hallway, 2nd Floor Offices & Hallway; Base Bid Carpet Tile Price - SPACES - Lower Level Offices, 1st Floor Offices, 2nd Floor Offices; Add Alternate - Main Staircase Price; Carpet Removal and Disposal; Broadloom Carpet and Padding; Carp. Proposals should clearly address how each deliverable will be met.
Show 4 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience in commercial carpet installation, Qualifications of contractor and/or personnel, Ability to meet schedule requirements, References, Product quality and warranty provisions, Price, Overall..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Old Lyme?
All active and historical solicitations from Town of Old Lyme are tracked and searchable. As a city agency, Town of Old Lyme regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid Form, Proof of Insurance, Contractor License, Registration or Certification as required by law, Product Data Sheets, Warranty Information, References. Review the full document from Town of Old Lyme for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Old Lyme, CT. The total projected area is 4875 sq ft. Review the full solicitation for detailed scope requirements.