Town of Old Lyme Athletic Field and Lawn Maintenance at Town Woods Park RFP 2025
Town of Old LymeCity · Old Lyme, CT- Due
- Dec 19, 2025
- Deadline passed
- Posted
- Nov 26, 2025
- Contract term
- 3 years
- Primary contact
- Don Bugbee
The 30-second brief
The Towns of Lyme and Old Lyme are requesting proposals for a three-year athletic field and lawn maintenance contract at Town Woods Park from 2026 to 2028. Proposals are due by December 19, 2025.
Soil test results, Materials certificates, Product data, Insurance certificates, W-9 form
Lowest and/or best proposal, available equipment, experience maintaining comparable athletic fields
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Summary
The Towns of Lyme and Old Lyme are requesting proposals for a three-year athletic field and lawn maintenance contract at Town Woods Park from 2026 to 2028. Proposals are due by December 19, 2025.
EVALUATION CRITERIA
3- Lowest and/or best proposal
- Available equipment
- Experience maintaining comparable athletic fields
REQUIRED DELIVERABLES
5- Soil test results
- Materials certificates
- Product data
- Insurance certificates
- W-9 form
REQUIRED ATTACHMENTS
4- Appendix A (Equipment List)
- Appendix B (Statement of Responders Qualifications)
- Proposal Form
- Certificate If Responder Is A Corporation
- Submit to
- Selectman’s Office, Town of Old Lyme, 52 Lyme Street, Old Lyme, CT 06371
- Scope location
- Old Lyme, CT
Questions about this RFP
How do I respond to this RFP from Town of Old Lyme?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 19, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Selectman’s Office, Town of Old Lyme, 52 Lyme Street, Old Lyme, CT 06371. For questions, contact Don Bugbee.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Old Lyme in CT, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Don Bugbee. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Soil test results, Materials certificates, Product data, Insurance certificates, W-9 form. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest and/or best proposal, available equipment, experience maintaining comparable athletic fields" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Old Lyme?
All active and historical solicitations from Town of Old Lyme are tracked and searchable. As a city agency, Town of Old Lyme regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Appendix A (Equipment List), Appendix B (Statement of Responders Qualifications), Proposal Form, Certificate If Responder Is A Corporation. Review the full document from Town of Old Lyme for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Old Lyme, CT. Review the full solicitation for detailed scope requirements.