Town of North Hempstead Copiers Lease, Repair and Maintenance Bid TNH032-2025
Town of North HempsteadCity · Manhasset, NY- Due
- Jan 14, 2026
- Deadline passed
- Posted
- Dec 15, 2025
- Contract term
- 3 years
- Primary contact
- Doron Nissan
- (516) 869-2403
The 30-second brief
The Town of North Hempstead is soliciting sealed bids for a requirements contract for copier leases, including repair and maintenance services, under solicitation TNH032-2025. The scope includes the lease of approximately 53 multifunction printers (MFPs), specifically models equivalent to RICOH IM C2500, C3000, C4500, and C6000, across 16 different locations. Maintenance services must include all parts, labor, drums, and toner, with a required technician response time of 24 business hours. The contract term is for three years with an option to renew for an additional three-year period. Bids are due by January 14, 2026, at 11:00 AM at the Town Hall Purchasing Division in Manhasset, NY. Requirements include a non-collusion declaration, bidder's disclosure statement, and proof of insurance.
Bidder's Disclosure Statement, Non-Collusion Declaration, Statement of Financial Conditions, Insurance Certification, Receipt of Addenda Form
Lowest responsive and responsible bidder
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Summary
The Town of North Hempstead is soliciting sealed bids for a requirements contract for copier leases, including repair and maintenance services, under solicitation TNH032-2025.
The scope includes the lease of approximately 53 multifunction printers (MFPs), specifically models equivalent to RICOH IM C2500, C3000, C4500, and C6000, across 16 different locations. Maintenance services must include all parts, labor, drums, and toner, with a required technician response time of 24 business hours. The contract term is for three years with an option to renew for an additional three-year period. Bids are due by January 14, 2026, at 11:00 AM at the Town Hall Purchasing Division in Manhasset, NY. Requirements include a non-collusion declaration, bidder's disclosure statement, and proof of insurance.
EVALUATION CRITERIA
Lowest responsive and responsible bidder
REQUIRED DELIVERABLES
5- Bidder's Disclosure Statement
- Non-Collusion Declaration
- Statement of Financial Conditions
- Insurance Certification
- Receipt of Addenda Form
REQUIRED ATTACHMENTS
11- Statement of Understanding
- Disclosure Form
- Noncollusive Bidding Certification
- Certification of Insurance
- Acknowledgement of Receipt of Addenda Form
- Debarment and Suspension Certification
- Byrd Anti-Lobbying Amendment Certification
- Iran Divestment Act
- Procurement Lobbying Certification
- Local Business Certification
- Certification of No Boycott of Israel
- Submit to
- 220 Plandome Road, Manhasset, New York 11030
- Scope location
- North Hempstead, NY
Questions about this BID
How do I respond to this Bid from Town of North Hempstead?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 14, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 220 Plandome Road, Manhasset, New York 11030. For questions, contact Doron Nissan.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Town of North Hempstead in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Doron Nissan at (516) 869-2403. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Bidder's Disclosure Statement, Non-Collusion Declaration, Statement of Financial Conditions, Insurance Certification, Receipt of Addenda Form. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsive and responsible bidder" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of North Hempstead?
All active and historical solicitations from Town of North Hempstead are tracked and searchable. As a city agency, Town of North Hempstead regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Statement of Understanding, Disclosure Form, Noncollusive Bidding Certification, Certification of Insurance, Acknowledgement of Receipt of Addenda Form, Debarment and Suspension Certification, Byrd An. Review the full document from Town of North Hempstead for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: North Hempstead, NY. Review the full solicitation for detailed scope requirements.