Town of New Portland 2026-2027 Winter Season Request for Winter Sand Bids
Town of New PortlandCity · New Portland, ME- Due
- Jul 21, 2026
- Deadline passed
- Posted
- Jun 17, 2026
- Primary contact
- Stacie Rundlett
- (207) 628-4441
The 30-second brief
The Town of New Portland, Maine is soliciting per-yard bids for the purchase and delivery of 2,500 yards of winter sand for the 2026-2027 season. Sand must meet specific gradation requirements (clean and sharp 1/2 inch) and be free of foreign materials like sod, sticks, or roots. The successful contractor is responsible for delivering and loading the material into the town's sand/salt shed facility using their own equipment and operator. Bidders must provide a gradation sample prior to acceptance and furnish proof of liability and workers' compensation insurance at contract signing. Sealed bids are due by July 21, 2026, at 5:00 p.m. and will be opened at the Selectmen's Meeting at 6:30 p.m. the same day.
Conformance with submission requirements, ability to supply material, reference checks and previous history, overall cost, availability
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Summary
The Town of New Portland, Maine is soliciting per-yard bids for the purchase and delivery of 2,500 yards of winter sand for the 2026-2027 season.
Sand must meet specific gradation requirements (clean and sharp 1/2 inch) and be free of foreign materials like sod, sticks, or roots. The successful contractor is responsible for delivering and loading the material into the town's sand/salt shed facility using their own equipment and operator. Bidders must provide a gradation sample prior to acceptance and furnish proof of liability and workers' compensation insurance at contract signing. Sealed bids are due by July 21, 2026, at 5:00 p.m. and will be opened at the Selectmen's Meeting at 6:30 p.m. the same day.
EVALUATION CRITERIA
5- Conformance with submission requirements
- Ability to supply material
- Reference checks and previous history
- Overall cost
- Availability
REQUIRED ATTACHMENTS
4- 2026-2027 Winter Sand Bid Form
- Gradation sample
- Proof of liability insurance
- Proof of workers compensation insurance
- Submit to
- 901 River Rd, New Portland, ME 04961
- Scope location
- New Portland, ME
Questions about this BID
How do I respond to this Bid from Town of New Portland?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is July 21, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 901 River Rd, New Portland, ME 04961. For questions, contact Stacie Rundlett.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Town of New Portland in ME, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Stacie Rundlett at (207) 628-4441. Questions and answers are typically shared with all prospective bidders.
Show 4 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Conformance with submission requirements, ability to supply material, reference checks and previous history, overall cost, availability" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of New Portland?
All active and historical solicitations from Town of New Portland are tracked and searchable. As a city agency, Town of New Portland regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: 2026-2027 Winter Sand Bid Form, gradation sample, proof of liability insurance, proof of workers compensation insurance. Review the full document from Town of New Portland for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: New Portland, ME. Review the full solicitation for detailed scope requirements.