Town of New Gloucester - Fitness Equipment for Athletic Center RFP - 2026
Town of New GloucesterCity · New Gloucester, ME- Due
- Nov 2, 2026
- Deadline passed
- Posted
- Oct 1, 2026
- Primary contact
- Sarah Rodriguez
- (207) 926-1043
The 30-second brief
The Town of New Gloucester, Maine seeks proposals from qualified, licensed, and insured vendors for the sale, acquisition, delivery, and installation of commercial-grade fitness equipment for the New Gloucester Recreation and Community Building Athletic Center located at 25 Campus Drive. Required equipment includes treadmills, climbmill, elliptical, recumbent bicycle, functional trainer, dumbbell racks and sets, adjustable benches, Smith machine, weight plates, squat rack, leg press, leg extension, leg curl, chest press, lat pull down, and seated row. Proposals must detail warranties, preventative maintenance, shipping costs, delivery timeline, and include at least one reference. Submissions are due by 6:00 P.M. on Monday, November 2, 2026, to William Doyle, Town Manager, 385 Intervale Road, New Gloucester, ME 04260. Bids must be accompanied by an insurance certificate meeting minimum coverage requirements.
2- Treadmills, 1- Climbmill/Stair Trainer, 1- Elliptical, 1- Recumbent Bicycle, 1- Functional Trainer cable system with handles, Dumbbell Rack, Dumbbells 2.5lbs – 50 lbs sets, 2 adjustable benches, 1- Smith Machine, Weight plates (6- 45 lbs, 4- 25 lbs, 4- 10 lbs, 2- 5 lbs), 1- Squat Rack with bar, Weight plates for squat rack (8- 45lbs, 4-25lbs, 4- 10lbs, 2- 5lbs, 2- 2.5lbs), Leg Press with incremental weights, Leg Extension with incremental weights, Leg Curl with incremental weights, Chest Press with incremental weights, Lat Pull Down with incremental weights, Seated Row with incremental weights
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Summary
The Town of New Gloucester, Maine seeks proposals from qualified, licensed, and insured vendors for the sale, acquisition, delivery, and installation of commercial-grade fitness equipment for the New Gloucester Recreation and Community Building Athletic Center located at 25 Campus Drive.
Required equipment includes treadmills, climbmill, elliptical, recumbent bicycle, functional trainer, dumbbell racks and sets, adjustable benches, Smith machine, weight plates, squat rack, leg press, leg extension, leg curl, chest press, lat pull down, and seated row. Proposals must detail warranties, preventative maintenance, shipping costs, delivery timeline, and include at least one reference. Submissions are due by 6:00 P.M. on Monday, November 2, 2026, to William Doyle, Town Manager, 385 Intervale Road, New Gloucester, ME 04260. Bids must be accompanied by an insurance certificate meeting minimum coverage requirements.
REQUIRED DELIVERABLES
2- Treadmills, 1- Climbmill/Stair Trainer, 1- Elliptical, 1- Recumbent Bicycle, 1- Functional Trainer cable system with handles, Dumbbell Rack, Dumbbells 2.5lbs – 50 lbs sets, 2 adjustable benches, 1- Smith Machine, Weight plates (6- 45 lbs, 4- 25 lbs, 4- 10 lbs, 2- 5 lbs), 1- Squat Rack with bar, Weight plates for squat rack (8- 45lbs, 4-25lbs, 4- 10lbs, 2- 5lbs, 2- 2.5lbs), Leg Press with incremental weights, Leg Extension with incremental weights, Leg Curl with incremental weights, Chest Press with incremental weights, Lat Pull Down with incremental weights, Seated Row with incremental weights
REQUIRED ATTACHMENTS
Insurance certificate, References
- Submit to
- William Doyle, Town Manager, Town of New Gloucester, 385 Intervale Road, New Gloucester, ME 04260
- Scope location
- New Gloucester, ME
Questions about this RFP
How do I respond to this RFP from Town of New Gloucester?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 2, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: William Doyle, Town Manager, Town of New Gloucester, 385 Intervale Road, New Gloucester, ME 04260. For questions, contact Sarah Rodriguez.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of New Gloucester in ME, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Sarah Rodriguez at (207) 926-1043. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: 2- Treadmills, 1- Climbmill/Stair Trainer, 1- Elliptical, 1- Recumbent Bicycle, 1- Functional Trainer cable system with handles, Dumbbell Rack, Dumbbells 2.5lbs – 50 lbs sets, 2 adjustable benches, 1- Smith Machine, Weight plates (6- 45 lbs, 4- 25 lbs, 4- 10 lbs, 2- 5 lbs), 1- Squat Rack with bar, W. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from Town of New Gloucester?
All active and historical solicitations from Town of New Gloucester are tracked and searchable. As a city agency, Town of New Gloucester regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Insurance certificate, References. Review the full document from Town of New Gloucester for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: New Gloucester, ME. Review the full solicitation for detailed scope requirements.