Town of Munster Disaster Debris Removal and Disposal Services RFP 2026
Town of MunsterCity · Munster, IN- Due
- Sep 17, 2026
- Deadline passed
- Posted
- Sep 3, 2026
- Contract term
- 1 year
- Primary contact
- Joe Hofferth
The 30-second brief
The Town of Munster, Indiana, is soliciting proposals for disaster debris removal and disposal services following severe storms in August 2026. The scope includes clearing, separating, hauling, and disposing of FEMA-eligible debris from town-maintained rights-of-way (ROW), including vegetative debris, construction and demolition (C&D) debris, and hazardous trees or limbs. The contractor may also be required to manage Debris Reduction Sites (DRS) involving grinding, chipping, or burning. Proposals must be submitted electronically via the DFS Procurement Portal (dfs.bonfirehub.com). The contract will be awarded on a 120-day basis with potential extensions up to three additional years. Requirements include a 5% bid security, 100% performance bonding, and compliance with federal regulations including FEMA PA Guide FP-104-009-2 and OSHA standards.
Work plan, Daily operational reports, Load tickets (e-tickets), Proof of permits, Insurance certificates, Performance bonds
Contractor Experience (25%), Proposal/Work Plan (30%), Price (35%), References (10%), Interviews (Optional 20 points)
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Summary
The Town of Munster, Indiana, is soliciting proposals for disaster debris removal and disposal services following severe storms in August 2026.
The scope includes clearing, separating, hauling, and disposing of FEMA-eligible debris from town-maintained rights-of-way (ROW), including vegetative debris, construction and demolition (C&D) debris, and hazardous trees or limbs. The contractor may also be required to manage Debris Reduction Sites (DRS) involving grinding, chipping, or burning. Proposals must be submitted electronically via the DFS Procurement Portal (dfs.bonfirehub.com). The contract will be awarded on a 120-day basis with potential extensions up to three additional years. Requirements include a 5% bid security, 100% performance bonding, and compliance with federal regulations including FEMA PA Guide FP-104-009-2 and OSHA standards.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
6- Work plan
- Daily operational reports
- Load tickets (e-tickets)
- Proof of permits
- Insurance certificates
- Performance bonds
REQUIRED ATTACHMENTS
7- Attachment 1: Certification and Sample Cost Proposal Form
- Attachment 2: Non-Collusion Declaration
- Attachment 3: Certification Regarding Lobbying
- Attachment 4: Form 200.321 Affirmative Steps
- Attachment 5: Certification Regarding Debarment
- Attachment 6: Conflict/Non-Conflict of Interest Statement
- Attachment 7: Drug-Free Workplace Affidavit
- Submit to
- dfs.bonfirehub.com
- Duration
- 48 months
- Scope location
- Munster, IN
- Reported agency
- Town of Munster, Indiana
Questions about this RFP
How do I respond to this RFP from Town of Munster?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 17, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: dfs.bonfirehub.com. For questions, contact Joe Hofferth.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Munster in IN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Joe Hofferth. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Work plan, Daily operational reports, Load tickets (e-tickets), Proof of permits, Insurance certificates, Performance bonds. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Contractor Experience (25%), Proposal/Work Plan (30%), Price (35%), References (10%), Interviews (Optional 20 points)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Munster?
All active and historical solicitations from Town of Munster are tracked and searchable. As a city agency, Town of Munster regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment 1: Certification and Sample Cost Proposal Form, Attachment 2: Non-Collusion Declaration, Attachment 3: Certification Regarding Lobbying, Attachment 4: Form 200.321 Affirmative Steps, Attach. Review the full document from Town of Munster for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Munster, IN. Review the full solicitation for detailed scope requirements.