Town of Munster Disaster Debris Monitoring Services RFP 2026
Town of MunsterCity · Munster, IN- Due
- Sep 17, 2026
- Deadline passed
- Posted
- Sep 3, 2026
- Contract term
- 1 year
- Primary contact
- Joe Hofferth
The 30-second brief
The Town of Munster, Indiana, is soliciting proposals from experienced contractors to provide disaster debris monitoring services following severe storms in August 2026 and for future events. The selected firm will be responsible for monitoring debris removal from public rights-of-way, property, drainage areas, and waterways. Key tasks include utilizing a ticketless/paperless electronic ticketing system with GPS and photo capabilities, coordinating daily briefings, supporting the selection of Temporary Debris Storage and Reduction Sites (TDSRS), certifying contractor vehicles, and performing comprehensive invoice reconciliation. The contract term is for one year with four optional one-year extensions. Proposals must be submitted electronically via the DFS Procurement Portal by September 17, 2026. Evaluation is based on firm qualifications (20%), staff qualifications (20%), technical approach (25%), and cost (35%).
Qualifications of Firm (20%), Qualifications of Staff (20%), Technical Approach (25%), Cost Proposal (35%)
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Summary
The Town of Munster, Indiana, is soliciting proposals from experienced contractors to provide disaster debris monitoring services following severe storms in August 2026 and for future events.
The selected firm will be responsible for monitoring debris removal from public rights-of-way, property, drainage areas, and waterways. Key tasks include utilizing a ticketless/paperless electronic ticketing system with GPS and photo capabilities, coordinating daily briefings, supporting the selection of Temporary Debris Storage and Reduction Sites (TDSRS), certifying contractor vehicles, and performing comprehensive invoice reconciliation. The contract term is for one year with four optional one-year extensions. Proposals must be submitted electronically via the DFS Procurement Portal by September 17, 2026. Evaluation is based on firm qualifications (20%), staff qualifications (20%), technical approach (25%), and cost (35%).
EVALUATION CRITERIA
REQUIRED ATTACHMENTS
6- Attachment 1: NON-COLLUSION DECLARATION
- Attachment 2: CERTIFICATION REGARDING LOBBYING
- Attachment 3: FORM 200.321 AFFIRMATIVE STEPS
- Attachment 4: CERTIFICATION REGARDING DEBARMENT SUSPENSION INELIGIBILITY and VOLUNTARY EXCLUSION
- Attachment 5: CONFLICT/NON-CONFLICT OF INTEREST STATEMENT
- Attachment 6: DRUG-FREE WORKPLACE AFFIDAVIT
REQUIRED STAFFING
7- Submit to
- dfs.bonfirehub.com
- Scope location
- Munster, IN
Questions about this RFP
How do I respond to this RFP from Town of Munster?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 17, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: dfs.bonfirehub.com. For questions, contact Joe Hofferth.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Munster in IN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Joe Hofferth. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Project Manager, Operations Manager, Documentation Manager, Billing/Invoice Specialist, Field Supervisor, Load Site Manager, Debris Site Manager. Proposers should demonstrate relevant qualifications and experience for each required role.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications of Firm (20%), Qualifications of Staff (20%), Technical Approach (25%), Cost Proposal (35%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Munster?
All active and historical solicitations from Town of Munster are tracked and searchable. As a city agency, Town of Munster regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment 1: NON-COLLUSION DECLARATION, Attachment 2: CERTIFICATION REGARDING LOBBYING, Attachment 3: FORM 200.321 AFFIRMATIVE STEPS, Attachment 4: CERTIFICATION REGARDING DEBARMENT SUSPENSION INELIG. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Town of Munster for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Munster, IN. Review the full solicitation for detailed scope requirements.