Town of Madison RFP Commissioning Agent Services 2025
Town of MadisonCity · Madison, CT- Due
- Nov 25, 2025
- Deadline passed
- Posted
- Nov 3, 2025
- Primary contact
- Ben Whittaker
- (203) 245-5600
The 30-second brief
The Town of Madison/Madison Public Schools is seeking proposals from qualified firms to provide construction phase and post-construction phase commissioning services for mechanical (HVAC), electrical, and (limited) plumbing systems for the Polson Middle School HVAC Modernization, Electrical Power Upgrades, and Auditorium Renovation Project.
Commissioning plan, Installation evaluations, Functional testing and verification reports, Final commissioning report, Project summary, Resumes, Commissioning approach explanation, Pricing, Completed submittal forms
Overall quality of RFP response, commissioning plan examples, relevance of experience, past projects, strength of references, and pricing.
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Summary
The Town of Madison/Madison Public Schools is seeking proposals from qualified firms to provide construction phase and post-construction phase commissioning services for mechanical (HVAC), electrical, and (limited) plumbing systems for the Polson Middle School HVAC Modernization, Electrical Power Upgrades, and Auditorium Renovation Project.
EVALUATION CRITERIA
6- Overall quality of RFP response
- Commissioning plan examples
- Relevance of experience
- Past projects
- Strength of references
- Pricing
REQUIRED DELIVERABLES
9- Commissioning plan
- Installation evaluations
- Functional testing and verification reports
- Final commissioning report
- Project summary
- Resumes
- Commissioning approach explanation
- Pricing
- Completed submittal forms
REQUIRED ATTACHMENTS
3- Appendix A- Pricing
- Appendix B- Current Construction Schedule
- Appendix C- Commissioning Agreement Template
REQUIRED STAFFING
Project Manager, Commissioning Technician/Provider
- Scope location
- Madison, CT
- Reported agency
- Town of Madison / Madison Public Schools
Questions about this RFP
How do I respond to this RFP from Town of Madison?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 25, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. For questions, contact Ben Whittaker.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Madison in CT, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Ben Whittaker at (203) 245-5600. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Project Manager, Commissioning Technician/Provider. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Commissioning plan, Installation evaluations, Functional testing and verification reports, Final commissioning report, Project summary, Resumes, Commissioning approach explanation, Pricing, Completed submittal forms. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Overall quality of RFP response, commissioning plan examples, relevance of experience, past projects, strength of references, and pricing." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Madison?
All active and historical solicitations from Town of Madison are tracked and searchable. As a city agency, Town of Madison regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Appendix A- Pricing, Appendix B- Current Construction Schedule, Appendix C- Commissioning Agreement Template. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Town of Madison for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Madison, CT. Review the full solicitation for detailed scope requirements.