Town of Madison Polson Commissioning Agent Services RFP 26-1126 - HVAC, Electrical, and Auditorium Renovation
Town of MadisonCity · Madison, CT- Due
- Nov 25, 2025
- Deadline passed
- Posted
- Nov 3, 2025
- Primary contact
- Ben Whittaker
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Summary
The Town of Madison and Madison Public Schools (MPS) are seeking proposals from qualified building commissioning firms (CxA) for the Polson Middle School HVAC Modernization, Electrical Power Upgrades, and Auditorium Renovation Project.
The scope includes construction phase and post-construction phase commissioning services for mechanical (HVAC), electrical, and limited plumbing systems. Proposals must be submitted in hard-copy format to the Facilities Department by November 24, 2025, at 12:00 Noon. A public opening will follow on November 25, 2025. Questions must be submitted via email to Ben Whittaker by November 14, 2025. The project involves modernization of school facilities including power upgrades and auditorium renovations.
- Submit to
- 284 Green Hill Road, Madison, CT 06443
- Scope location
- Madison, CT
Questions about this RFP
How do I respond to this RFP from Town of Madison?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 25, 2025. Submissions should be delivered to: 284 Green Hill Road, Madison, CT 06443. For questions, contact Ben Whittaker.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Madison in CT, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Ben Whittaker. Questions and answers are typically shared with all prospective bidders.
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Where can I find more RFPs from Town of Madison?
All active and historical solicitations from Town of Madison are tracked and searchable. As a city agency, Town of Madison regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from Town of Madison for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Madison, CT. Review the full solicitation for detailed scope requirements.