Town of Ludlow - Wastewater Treatment Facility Reconstruction Engineering Services RFP 2026
Ludlow villageCity · Ludlow village, VT- Due
- Sep 21, 2026
- Deadline passed
- Posted
- Sep 3, 2026
- Contract term
- 4 years
- Primary contact
- Penny Wu
- (802) 228-2860
The 30-second brief
The Town of Ludlow, VT is seeking proposals from qualified engineering firms for design engineering, planning, regulatory coordination, and construction management services for the Wastewater Treatment Facility (WWTF) reconstruction and improvements located at 212 Pleasant Street Extension, Ludlow, VT 05149. The facility was severely impacted by July 2023 flooding (FEMA DR-4720-VT) and requires major reconstruction including flood protection to the 500-year Base Flood Elevation (BFE) while maintaining operational function. Services include preliminary and final design engineering, plans and specifications, OPCC cost estimating, permitting, bidding support, and construction management through 2030. Proposals are due by September 21, 2026, at 12:00 PM EST. Project funding involves FEMA Public Assistance (PA) and FEMA 406 mitigation.
Construction Drawings (civil, Structural, Mechanical, Electrical), Technical Specifications (draft bid-ready), Design Narrative, Opinion of Probable Construction Cost (OPCC), Design justification summary, Permitting summary documentation, Digital and hard copy submissions, Bid Solicitation and Selection Support, Submittal Reviews, Progress Payment Reviews, Change Orders, As-Built Drawings, O&M Manuals, Closeout of Federal Grant Documentation
Professional Qualifications of Project Team (20 points), Experience (20 points), Method of Approach (15 points), Availability; Familiarity with Town's Systems (15 points), Understanding of Requested Services (10 points), References (10 points), Rate Sheet (5 points), Disadvantaged/Small Business Inclusion (5 points)
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Summary
The Town of Ludlow, VT is seeking proposals from qualified engineering firms for design engineering, planning, regulatory coordination, and construction management services for the Wastewater Treatment Facility (WWTF) reconstruction and improvements located at 212 Pleasant Street Extension, Ludlow, VT 05149.
The facility was severely impacted by July 2023 flooding (FEMA DR-4720-VT) and requires major reconstruction including flood protection to the 500-year Base Flood Elevation (BFE) while maintaining operational function. Services include preliminary and final design engineering, plans and specifications, OPCC cost estimating, permitting, bidding support, and construction management through 2030. Proposals are due by September 21, 2026, at 12:00 PM EST. Project funding involves FEMA Public Assistance (PA) and FEMA 406 mitigation.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
14- Construction Drawings (civil, Structural, Mechanical, Electrical)
- Technical Specifications (draft bid-ready)
- Design Narrative
- Opinion of Probable Construction Cost (OPCC)
- Design justification summary
- Permitting summary documentation
- Digital and hard copy submissions
- Bid Solicitation and Selection Support
- Submittal Reviews
- Progress Payment Reviews
- Change Orders
- As-Built Drawings
- O&M Manuals
- Closeout of Federal Grant Documentation
REQUIRED ATTACHMENTS
11- Introductory Letter
- Cost sheet with fully burdened hourly rates
- Proof of valid Vermont licenses and good standing
- Proof of insurance
- Federal contracting acknowledgements (Attachment B)
- Small/minority/disadvantaged business inclusion documentation
- FEMA Form 112-0-3C
- SF 424B
- OMB Form 0348-0046
- Signed W-9
- Proof of Insurance
- Submit to
- [email protected] or Ludlow Town Hall, 37 S Depot St, Ludlow, VT 05149
- Scope location
- Ludlow, VT
- Reported agency
- Town of Ludlow
Questions about this RFP
How do I respond to this RFP from Ludlow village?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 21, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected] or Ludlow Town Hall, 37 S Depot St, Ludlow, VT 05149. For questions, contact Penny Wu.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Ludlow village in VT, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Penny Wu at (802) 228-2860. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Construction Drawings (civil, Structural, Mechanical, Electrical), Technical Specifications (draft bid-ready), Design Narrative, Opinion of Probable Construction Cost (OPCC), Design justification summary, Permitting summary documentation, Digital and hard copy submissions, Bid Solicitation and Selec. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Professional Qualifications of Project Team (20 points), Experience (20 points), Method of Approach (15 points), Availability; Familiarity with Town's Systems (15 points), Understanding of Requested S..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Ludlow village?
All active and historical solicitations from Ludlow village are tracked and searchable. As a city agency, Ludlow village regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 4 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Introductory Letter, cost sheet with fully burdened hourly rates, proof of valid Vermont licenses and good standing, proof of insurance, federal contracting acknowledgements (Attachment B), small/mino. Review the full document from Ludlow village for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Ludlow, VT. Review the full solicitation for detailed scope requirements.