Town of Ludlow - Design Engineering Services for East Hill Road Culvert - Ludlow TAP TA25(10) (2026)
Ludlow villageCity · Ludlow village, VT- Due
- Oct 23, 2026
- Deadline passed
- Posted
- Sep 28, 2026
- Primary contact
- Otis Ellms-Munroe
- (802) 674-9201
The 30-second brief
The Town of Ludlow is requesting proposals for engineering services for a project to construct a replacement culvert on East Hill Road funded in part by the Federal Highway Administration and the Town of Ludlow, through the Vermont Agency of Transportation (VTrans) Municipal Assistance Section (MAS). The existing structure is a corrugated metal plate pipe arch with a clear span of 8.2 feet and a clear height of 6.0 feet. VTrans conducted a hydraulic study in 2024 recommending alternative replacement structures including a pipe arch (167.2 inches span, 103 inches height), a box culvert (14 ft span, 9 ft height), or an open bottom arch (14 ft span, 7.3 ft height). The scope includes project definition, topographic survey and base mapping, conceptual plans, resource constraints and NEPA categorical exclusion documentation, preliminary plans, right-of-way plans and acquisition coordination, final design, contract plans, construction bidding assistance, and construction services. Proposals are due by October 23, 2026, at 11:59 PM and must be submitted via email to Otis Ellms-Munroe.
Technical Proposal, Cost Proposal, Conceptual Plans, Preliminary Plans, Right-of-Way Plans, Final Plans, Construction Bid Package
Understanding the Scope of Work (25), Knowledge of Project Area (10), Qualifications/Experience of Proposed Staff (15), Availability of Technical Disciplines (10), Past Performance on Similar Projects (25), Reasonableness of Proposed Schedule and Labor Hour Estimates (15)
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Summary
The Town of Ludlow is requesting proposals for engineering services for a project to construct a replacement culvert on East Hill Road funded in part by the Federal Highway Administration and the Town of Ludlow, through the Vermont Agency of Transportation (VTrans) Municipal Assistance Section (MAS).
The existing structure is a corrugated metal plate pipe arch with a clear span of 8.2 feet and a clear height of 6.0 feet. VTrans conducted a hydraulic study in 2024 recommending alternative replacement structures including a pipe arch (167.2 inches span, 103 inches height), a box culvert (14 ft span, 9 ft height), or an open bottom arch (14 ft span, 7.3 ft height). The scope includes project definition, topographic survey and base mapping, conceptual plans, resource constraints and NEPA categorical exclusion documentation, preliminary plans, right-of-way plans and acquisition coordination, final design, contract plans, construction bidding assistance, and construction services. Proposals are due by October 23, 2026, at 11:59 PM and must be submitted via email to Otis Ellms-Munroe.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
7- Technical Proposal
- Cost Proposal
- Conceptual Plans
- Preliminary Plans
- Right-of-Way Plans
- Final Plans
- Construction Bid Package
REQUIRED ATTACHMENTS
7- Cover letter
- Scope of work
- List of individuals and professional qualifications
- Summary of estimated labor hours by task
- Proposed schedule
- Demonstration of success on similar projects
- Composite schedule of direct labor hours and costs
- Submit to
- [email protected]
- Scope location
- Ludlow, VT
- Reported agency
- Town of Ludlow
Questions about this RFP
How do I respond to this RFP from Ludlow village?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 23, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Otis Ellms-Munroe.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Ludlow village in VT, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Otis Ellms-Munroe at (802) 674-9201. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Technical Proposal, Cost Proposal, Conceptual Plans, Preliminary Plans, Right-of-Way Plans, Final Plans, Construction Bid Package. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Understanding the Scope of Work (25), Knowledge of Project Area (10), Qualifications/Experience of Proposed Staff (15), Availability of Technical Disciplines (10), Past Performance on Similar Projects..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Ludlow village?
All active and historical solicitations from Ludlow village are tracked and searchable. As a city agency, Ludlow village regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover letter, Scope of work, List of individuals and professional qualifications, Summary of estimated labor hours by task, Proposed schedule, Demonstration of success on similar projects, Composite s. Review the full document from Ludlow village for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Ludlow, VT. Review the full solicitation for detailed scope requirements.