Town of Loomis Land Management Software System Request for Proposal 2026
Town of LoomisCity · Loomis, CA- Due
- Jul 31, 2026
- Deadline passed
- Posted
- Jun 22, 2026
- Primary contact
- Ted Williams
- (916) 652-1840
The 30-second brief
The Town of Loomis is evaluating new software to satisfy its land management application needs, seeking an integrated system including permitting, inspections, code enforcement, business licensing, web portal, ad hoc reporting, and integrations. The scope encompasses software, installation, process discovery, training, project management, interfaces, data conversion assistance, annual maintenance, and support. Vendors must submit electronic responses by email to [email protected] no later than July 31, 2026. Written questions are due by July 10, 2026, with answers provided on July 17, 2026. Evaluation criteria focus on software features and capabilities, vendor support, implementation and ongoing support costs, performance record and references, vendor financial stability, and ease of use.
Permitting, Inspections, Code Enforcement, Business Licensing, Web Portal, Reporting – Ad Hoc, Integrations
The overall capability to provide the required software features and capabilities, The amount of vendor support that will be available for implementation, conversion, training, ongoing modifications, and software support, The total costs of the system implementation and ongoing support, The vendor's performance record to date in meeting the requirements of its existing customers, as well as the availability of users similar to the Town, to allow reference investigations, The financial stability, longevity, and strength of the vendor, Ease and intuitive use of software
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Summary
The Town of Loomis is evaluating new software to satisfy its land management application needs, seeking an integrated system including permitting, inspections, code enforcement, business licensing, web portal, ad hoc reporting, and integrations.
The scope encompasses software, installation, process discovery, training, project management, interfaces, data conversion assistance, annual maintenance, and support. Vendors must submit electronic responses by email to [email protected] no later than July 31, 2026. Written questions are due by July 10, 2026, with answers provided on July 17, 2026. Evaluation criteria focus on software features and capabilities, vendor support, implementation and ongoing support costs, performance record and references, vendor financial stability, and ease of use.
EVALUATION CRITERIA
The overall capability to provide the required software features and capabilities, The amount of vendor support that will be available for implementation, conversion, training, ongoing modifications, and software support, The total costs of the system implementation and ongoing support, The vendor's performance record to date in meeting the requirements of its existing customers, as well as the availability of users similar to the Town, to allow reference investigations, The financial stability, longevity, and strength of the vendor, Ease and intuitive use of software
REQUIRED DELIVERABLES
7- Permitting
- Inspections
- Code Enforcement
- Business Licensing
- Web Portal
- Reporting – Ad Hoc
- Integrations
REQUIRED ATTACHMENTS
15- Cover Letter
- Executive Summary/Project Understanding
- Software Company Background and Qualifications
- Software Company Contractual Requirements and Exceptions to RFP
- Specific Proposal Information Requirements
- Appendix A – Land Management Feature/Function Workbook Tabs
- Appendix B – Vendor Profile
- Appendix C – Vendor Software Support
- Appendix D – Vendor Customer Base
- Appendix E – Vendor References
- Appendix F – Vendor General System
- Appendix G – Project Costs
- Appendix H – Interface Costs
- Appendix I – Conversion Costs
- Appendix J – Modification Costs
- Submit to
- [email protected]
- Scope location
- Loomis, CA
Questions about this RFP
How do I respond to this RFP from Town of Loomis?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is July 31, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Ted Williams.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Loomis in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Ted Williams at (916) 652-1840. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Permitting, Inspections, Code Enforcement, Business Licensing, Web Portal, Reporting – Ad Hoc, Integrations. Proposals should clearly address how each deliverable will be met.
Show 4 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "The overall capability to provide the required software features and capabilities, The amount of vendor support that will be available for implementation, conversion, training, ongoing modifications,..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Loomis?
All active and historical solicitations from Town of Loomis are tracked and searchable. As a city agency, Town of Loomis regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover Letter, Executive Summary/Project Understanding, Software Company Background and Qualifications, Software Company Contractual Requirements and Exceptions to RFP, Specific Proposal Information Re. Review the full document from Town of Loomis for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Loomis, CA. Review the full solicitation for detailed scope requirements.