City of Hayward - Skywest Pump Station AC Unit Replacement - Request for Quote 27-013 (2026)
City of HaywardCity · Hayward, CA- Due
- Nov 25, 2026
- 18 days left
- Posted
- Nov 3, 2026
- Primary contact
- Steven Wolfe
- (510) 583-4719
The 30-second brief
The City of Hayward is seeking a qualified HVAC contractor to provide all labor, equipment, materials, and supervision necessary to remove existing HVAC equipment and furnish and install a complete and operational replacement HVAC system at the Skywest Pump Station. The project involves replacing an aging split-system with a new 20-ton split-system HVAC unit utilizing R-454B refrigerant, York or approved equal equipment, refrigerant detection, phase-monitoring protection, ductwork transitions, copper refrigerant piping, insulation, electrical connections, and commissioning. Bidders must possess an active California C-20 contractor license, DIR public works registration, and EPA Section 608 certification. The work is subject to California prevailing wage requirements, prevailing wage determinations, certified payroll records, and a 110% performance and labor-and-materials bond. Submission deadline is November 25, 2026, with a non-mandatory pre-bid meeting and site walk on November 10, 2026. Submissions must be made electronically via OpenGov Procurement.
Complete Skywest Pump Station HVAC Replacement
Lowest proposed cost proposal meeting specified experience and capacity
Bids like this start as pre-RFPs. Get the next ones early.
Get matched pre-RFPs freeFree account · 30-second setup · No credit card
Summary
The City of Hayward is seeking a qualified HVAC contractor to provide all labor, equipment, materials, and supervision necessary to remove existing HVAC equipment and furnish and install a complete and operational replacement HVAC system at the Skywest Pump Station.
The project involves replacing an aging split-system with a new 20-ton split-system HVAC unit utilizing R-454B refrigerant, York or approved equal equipment, refrigerant detection, phase-monitoring protection, ductwork transitions, copper refrigerant piping, insulation, electrical connections, and commissioning. Bidders must possess an active California C-20 contractor license, DIR public works registration, and EPA Section 608 certification. The work is subject to California prevailing wage requirements, prevailing wage determinations, certified payroll records, and a 110% performance and labor-and-materials bond. Submission deadline is November 25, 2026, with a non-mandatory pre-bid meeting and site walk on November 10, 2026. Submissions must be made electronically via OpenGov Procurement.
EVALUATION CRITERIA
Lowest proposed cost proposal meeting specified experience and capacity
REQUIRED DELIVERABLES
Complete Skywest Pump Station HVAC Replacement
REQUIRED ATTACHMENTS
9- Cover Letter
- Reference and Experience Statement
- Proof of current C-20 license
- Capacity to Perform the Work
- Project Scope & Approach
- Proof of Insurance
- Noncollusion Affidavit
- Nondiscriminatory Employment Practices and Affirmative Action Certification Statement
- Affirmation of Non-Involvement in Development of Production of Nuclear Weapons
- Submit to
- https://secure.procurenow.com/portal/hayward-ca
- Scope location
- Hayward, CA
Questions about this QUOTE
How do I respond to this Quote from City of Hayward?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 25, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://secure.procurenow.com/portal/hayward-ca. For questions, contact Steven Wolfe.
Can small businesses or minority-owned firms bid on this Quote?
Most government agencies, including City of Hayward in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Quote submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Steven Wolfe at (510) 583-4719. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Complete Skywest Pump Station HVAC Replacement. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest proposed cost proposal meeting specified experience and capacity" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Hayward?
All active and historical solicitations from City of Hayward are tracked and searchable. As a city agency, City of Hayward regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of November 25, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this Quote?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover Letter, Reference and Experience Statement, proof of current C-20 license, Capacity to Perform the Work, Project Scope & Approach, Proof of Insurance, Noncollusion Affidavit, Nondiscriminatory E. Review the full document from City of Hayward for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Hayward, CA. Review the full solicitation for detailed scope requirements.