City of Hayward Prominence LLD 3 Landscape Maintenance Request for Quote - 27-012 (2026)
City of HaywardCity · Hayward, CA- Due
- Dec 3, 2026
- 36 days left
- Posted
- Oct 22, 2026
- Primary contact
- Richard Nield
- (510) 583-8907
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Summary
The City of Hayward is seeking an experienced and qualified contractor to perform landscape and irrigation maintenance services for the Prominence community under Request for Quote No. 27-012.
The work encompasses comprehensive landscape maintenance including weed abatement, irrigation repair and controller programming, litter pick-up, mulching, shrub and tree trimming, lawn care, V-ditch cleaning, and general cleanup. Named assets include Calsense CS 3000 irrigation controllers, bus stop shelters, masonry walls, entry walls, and approx. 330 trees across 169,372 sq. ft. of landscaped area. Submissions are due by December 3, 2026, at 3:00 pm via the OpenGov Procurement portal. A mandatory pre-proposal meeting is scheduled for November 5, 2026, and question submissions are due by November 12, 2026. Contractors must hold a valid California C-27 license and DIR registration.
REQUIRED ATTACHMENTS
11- Cover Letter
- Proposal
- Contactor Agreement
- Exhibit A. Scope of Work
- Exhibit B. Insurance
- Exhibit C. Certifications
- Non-Collusion Affidavit
- Nondiscriminatory Affirmative Action Cert Statement
- Non-nuclear
- Attachment E Quarterly Check List
- Attachment F Weekly Check List
REQUIRED STAFFING
4- Submit to
- https://procurement.opengov.com/portal/hayward-ca
- Scope location
- Hayward, CA
- Projected sq ft
- 169,372 sq ft
Questions about this RFQ
How do I respond to this RFQ from City of Hayward?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 3, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/hayward-ca. For questions, contact Richard Nield.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including City of Hayward in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Richard Nield at (510) 583-8907. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Irrigation work, Tree work, Laborer, pesticide applicator. Proposers should demonstrate relevant qualifications and experience for each required role.
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Where can I find more RFPs from City of Hayward?
All active and historical solicitations from City of Hayward are tracked and searchable. As a city agency, City of Hayward regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of December 3, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover Letter, Proposal, Contactor Agreement, Exhibit A. Scope of Work, Exhibit B. Insurance, Exhibit C. Certifications, Non-Collusion Affidavit, Nondiscriminatory Affirmative Action Cert Statement, No. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Hayward for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Hayward, CA. The total projected area is 169372 sq ft. Review the full solicitation for detailed scope requirements.