Town of Jonesborough 2026 Holiday Lighting and Decorations RFP
Town of JonesboroughCity · Jonesborough, TN- Due
- Aug 31, 2026
- Deadline passed
- Posted
- Aug 1, 2026
- Contract term
- 1 year
- Primary contact
- Holiday Lighting Committee
The 30-second brief
The Town of Jonesborough is seeking a licensed and experienced contractor to provide holiday lighting and decorations for the 2026 season. The scope includes wrapping 15 trees on Main Street, 4 trees on Boone Street, shrubs, a crab apple tree, a 50-foot evergreen Courthouse tree with at least 4,000 LED bulbs, and decorating the Courthouse columns and Fox Street light poles. Services required include provision, installation, maintenance, storage, and removal of all decorations. The contract term is for one year with up to three one-year renewal options. Proposals must be submitted in PDF format by 8:00 a.m. on August 31, 2026. Evaluation criteria include proposal strength, experience, innovation, and pricing, with extra points for groups narrating a story through the display.
Letter of Interest, Statement of Proposed Services, Company Experience, Organizational Credentials, Similar Project References, Pricing Quote per Area, Installation Task Timeline
Strength of overall proposal (20), Experience with similar large scale decorations (25), Innovative/creative approach (15), Proven experience/timely completion (15), Pricing (25), Storytelling narration (10)
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Summary
The Town of Jonesborough is seeking a licensed and experienced contractor to provide holiday lighting and decorations for the 2026 season.
The scope includes wrapping 15 trees on Main Street, 4 trees on Boone Street, shrubs, a crab apple tree, a 50-foot evergreen Courthouse tree with at least 4,000 LED bulbs, and decorating the Courthouse columns and Fox Street light poles. Services required include provision, installation, maintenance, storage, and removal of all decorations. The contract term is for one year with up to three one-year renewal options. Proposals must be submitted in PDF format by 8:00 a.m. on August 31, 2026. Evaluation criteria include proposal strength, experience, innovation, and pricing, with extra points for groups narrating a story through the display.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
7- Letter of Interest
- Statement of Proposed Services
- Company Experience
- Organizational Credentials
- Similar Project References
- Pricing Quote per Area
- Installation Task Timeline
REQUIRED ATTACHMENTS
3- Exhibit A
- Exhibit B
- Photographs
- Submit to
- [email protected] or 117 Boone Street, Jonesborough, Tennessee 37659
- Scope location
- Jonesborough, TN
Questions about this RFP
How do I respond to this RFP from Town of Jonesborough?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 31, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected] or 117 Boone Street, Jonesborough, Tennessee 37659. For questions, contact Holiday Lighting Committee.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Jonesborough in TN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Holiday Lighting Committee. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Letter of Interest, Statement of Proposed Services, Company Experience, Organizational Credentials, Similar Project References, Pricing Quote per Area, Installation Task Timeline. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Strength of overall proposal (20), Experience with similar large scale decorations (25), Innovative/creative approach (15), Proven experience/timely completion (15), Pricing (25), Storytelling narrati..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Jonesborough?
All active and historical solicitations from Town of Jonesborough are tracked and searchable. As a city agency, Town of Jonesborough regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Exhibit A, Exhibit B, Photographs. Review the full document from Town of Jonesborough for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Jonesborough, TN. Review the full solicitation for detailed scope requirements.