Town of Huntersville - Domestic Water Tank Removal and Replacement for HFFA - 2026
Town of HuntersvilleCity · Huntersville, NC- Due
- Dec 2, 2026
- 21 days left
- Posted
- Nov 2, 2026
- Contract term
- 3 years
- Primary contact
- George Eversmann
The 30-second brief
The Town of Huntersville is soliciting bids from qualified, licensed plumbing and mechanical contractors for the removal and disposal of existing domestic water heaters and storage tanks serving the locker room facilities at Huntersville Family Fitness & Aquatics (HFFA), along with the furnishing and installation of new replacement equipment. The project involves replacing two 500-gallon gas-fired storage tanks at 11725 Verhoeff Dr., Huntersville, NC 28078. The scope includes associated piping, insulation, seismic restraints, thermostatic mixing valves, and recirculation system restoration, plus a 3-year quarterly preventive maintenance agreement and 5-year parts warranty. Bids are due by December 2, 2026, at 12:00 pm EST, following a mandatory pre-bid meeting on November 11, 2026. Contractors must provide proof of $1,000,000 professional liability and general liability insurance.
Removal and disposal of existing domestic water heaters/storage tanks; furnishing and installation of new replacement equipment (500-gallon gas-fired storage tanks); associated piping system, Controls, And thermostatic mixing valves; 36 months of quarterly preventive maintenance
Lowest responsive, responsible bidder, taking into consideration quality, performance, and the time specified in the bids for the performance of the contract
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Summary
The Town of Huntersville is soliciting bids from qualified, licensed plumbing and mechanical contractors for the removal and disposal of existing domestic water heaters and storage tanks serving the locker room facilities at Huntersville Family Fitness & Aquatics (HFFA), along with the furnishing and installation of new replacement equipment.
The project involves replacing two 500-gallon gas-fired storage tanks at 11725 Verhoeff Dr., Huntersville, NC 28078. The scope includes associated piping, insulation, seismic restraints, thermostatic mixing valves, and recirculation system restoration, plus a 3-year quarterly preventive maintenance agreement and 5-year parts warranty. Bids are due by December 2, 2026, at 12:00 pm EST, following a mandatory pre-bid meeting on November 11, 2026. Contractors must provide proof of $1,000,000 professional liability and general liability insurance.
EVALUATION CRITERIA
Lowest responsive, responsible bidder, taking into consideration quality, performance, and the time specified in the bids for the performance of the contract
REQUIRED DELIVERABLES
4- Removal and disposal of existing domestic water heaters/storage tanks
- Furnishing and installation of new replacement equipment (500-gallon gas-fired storage tanks)
- Associated piping system, Controls, And thermostatic mixing valves
- 36 months of quarterly preventive maintenance
REQUIRED ATTACHMENTS
6- Professional Liability Insurance coverage
- Comprehensive General Liability insurance
- Automobile liability insurance
- Workers' Compensation
- Spec sheets for proposed equipment
- Similar project examples
- Submit to
- Huntersville Family Fitness & Aquatics, 11725 Verhoeff Dr., Huntersville, NC 28078 or PO Box 1979, Huntersville, NC 28070
- Duration
- 36 months
- Scope location
- Huntersville, NC
Questions about this BID
How do I respond to this Bid from Town of Huntersville?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 2, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Huntersville Family Fitness & Aquatics, 11725 Verhoeff Dr., Huntersville, NC 28078 or PO Box 1979, Huntersville, NC 28070. For questions, contact George Eversmann.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Town of Huntersville in NC, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is George Eversmann. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Removal and disposal of existing domestic water heaters/storage tanks; furnishing and installation of new replacement equipment (500-gallon gas-fired storage tanks); associated piping system, Controls, And thermostatic mixing valves; 36 months of quarterly preventive maintenance. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsive, responsible bidder, taking into consideration quality, performance, and the time specified in the bids for the performance of the contract" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Huntersville?
All active and historical solicitations from Town of Huntersville are tracked and searchable. As a city agency, Town of Huntersville regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of December 2, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Professional Liability Insurance coverage, Comprehensive General Liability insurance, Automobile liability insurance, Workers' Compensation, spec sheets for proposed equipment, similar project example. Review the full document from Town of Huntersville for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Huntersville, NC. Review the full solicitation for detailed scope requirements.