Town of High River - Aquatics Audio System & Install Services - 72.22021 Aquatics Expansion 2026
Town of High RiverCity · High River, AB- Due
- Sep 25, 2026
- Deadline passed
- Posted
- Sep 14, 2026
- Primary contact
- Kailee Hatlelid
- (403) 603-3416
The 30-second brief
The Town of High River is inviting proposals from qualified contractors for commercial-grade, multi-zone distributed audio system supply, programming, and installation at the Bob Snodgrass Recreation Complex Aquatics Expansion. The scope encompasses equipment housing and racks, processors, amplifiers, networking, wireless microphone systems, lifeguard desktop touchscreen page systems, bodypack transmitters, moisture-resistant headset microphones for fitness and aquatic instruction, charging stations, and independent audio zones for the competition/lap pool and leisure pool expansion. Work includes all conduit, power, pull-strings, structural backing, patching, painting, Bluetooth streaming inputs, and integration for future full-building paging. Submission deadline is September 25, 2026 at 2:00 p.m. Mountain Time via electronic email submission to [email protected]. A proponent meeting is scheduled for September 17, 2026, with attendance confirmation due by September 16, 2026. Minimum commercial general liability and automobile insurance of $5,000,000 per occurrence is required.
Shop Drawings and System Documentation, As-Built Drawings, Operation and Maintenance Manuals, System Configuration and Programming Documentation, Testing and Commissioning Documentation, Product Data and Equipment Records, Third-Party Warranties, Training, Quick-Reference Documentation, Digital Closeout Package
Qualifications, experience and capacity, proponent's overall fee proposal, terms of the Site Services Agreement, other relevant criteria
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Summary
The Town of High River is inviting proposals from qualified contractors for commercial-grade, multi-zone distributed audio system supply, programming, and installation at the Bob Snodgrass Recreation Complex Aquatics Expansion.
The scope encompasses equipment housing and racks, processors, amplifiers, networking, wireless microphone systems, lifeguard desktop touchscreen page systems, bodypack transmitters, moisture-resistant headset microphones for fitness and aquatic instruction, charging stations, and independent audio zones for the competition/lap pool and leisure pool expansion. Work includes all conduit, power, pull-strings, structural backing, patching, painting, Bluetooth streaming inputs, and integration for future full-building paging. Submission deadline is September 25, 2026 at 2:00 p.m. Mountain Time via electronic email submission to [email protected]. A proponent meeting is scheduled for September 17, 2026, with attendance confirmation due by September 16, 2026. Minimum commercial general liability and automobile insurance of $5,000,000 per occurrence is required.
EVALUATION CRITERIA
5- Qualifications
- Experience and capacity
- Proponent's overall fee proposal
- Terms of the Site Services Agreement
- Other relevant criteria
REQUIRED DELIVERABLES
10- Shop Drawings and System Documentation
- As-Built Drawings
- Operation and Maintenance Manuals
- System Configuration and Programming Documentation
- Testing and Commissioning Documentation
- Product Data and Equipment Records
- Third-Party Warranties
- Training
- Quick-Reference Documentation
- Digital Closeout Package
REQUIRED ATTACHMENTS
Workers’ Compensation Board of Alberta clearance certificate, COR or SECOR certificate issued by Alberta, certificates of commercial general liability and automobile insurance
- Submit to
- [email protected]
- Scope location
- High River, Alberta
Questions about this RFP
How do I respond to this RFP from Town of High River?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 25, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Kailee Hatlelid.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of High River in AB, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Kailee Hatlelid at (403) 603-3416. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Shop Drawings and System Documentation, As-Built Drawings, Operation and Maintenance Manuals, System Configuration and Programming Documentation, Testing and Commissioning Documentation, Product Data and Equipment Records, Third-Party Warranties, Training, Quick-Reference Documentation, Digital Clos. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications, experience and capacity, proponent's overall fee proposal, terms of the Site Services Agreement, other relevant criteria" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of High River?
All active and historical solicitations from Town of High River are tracked and searchable. As a city agency, Town of High River regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Workers’ Compensation Board of Alberta clearance certificate, COR or SECOR certificate issued by Alberta, certificates of commercial general liability and automobile insurance. Review the full document from Town of High River for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: High River, Alberta. Review the full solicitation for detailed scope requirements.