Town of Gilford - HVAC & Plumbing Contractor Services for Municipal Buildings - 2026-2028
Town of GilfordCity · Gilford, NH- Due
- Jul 1, 2026
- Deadline passed
- Contract term
- 2 years
- Primary contact
- Matt Whitney
- (603) 527-4717
The 30-second brief
The Town of Gilford is soliciting proposals for an independent Contractor to provide routine and preventative maintenance, emergency repairs, and periodic monitoring of heating, ventilation, air conditioning (HVAC) systems and plumbing fixtures in municipal buildings. Covered assets include Town Hall, Police Department, Library, Fire Station, Public Works, Rowe House, Town Beach, Ice Rink, and Glendale Comfort Station, featuring various boilers, chillers, heat pumps, water heaters, and air handlers. The contract term is 2 years from August 1, 2026 through July 31, 2028. Proposals are due by July 1, 2026 at 10:30 AM at the Department of Public Works, 55 Cherry Valley Road, Gilford, NH 03249. Selection will be made on a best qualified basis considering cost, qualifications, quality of proposal, dependability, and record of accomplishments.
Routine and preventative maintenance, Emergency repairs, Periodic monitoring of various HVAC system valves, Air separators, Pressure tanks, Vents, And expansion tanks, Equipment maintenance schedule, Seasonal start-ups and shut-downs of irrigation and exterior water systems
Cost, qualifications, quality of the proposal, Contractor dependability, record of accomplishments
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Summary
The Town of Gilford is soliciting proposals for an independent Contractor to provide routine and preventative maintenance, emergency repairs, and periodic monitoring of heating, ventilation, air conditioning (HVAC) systems and plumbing fixtures in municipal buildings.
Covered assets include Town Hall, Police Department, Library, Fire Station, Public Works, Rowe House, Town Beach, Ice Rink, and Glendale Comfort Station, featuring various boilers, chillers, heat pumps, water heaters, and air handlers. The contract term is 2 years from August 1, 2026 through July 31, 2028. Proposals are due by July 1, 2026 at 10:30 AM at the Department of Public Works, 55 Cherry Valley Road, Gilford, NH 03249. Selection will be made on a best qualified basis considering cost, qualifications, quality of proposal, dependability, and record of accomplishments.
EVALUATION CRITERIA
5- Cost
- Qualifications
- Quality of the proposal
- Contractor dependability
- Record of accomplishments
REQUIRED DELIVERABLES
9- Routine and preventative maintenance
- Emergency repairs
- Periodic monitoring of various HVAC system valves
- Air separators
- Pressure tanks
- Vents
- Expansion tanks
- Equipment maintenance schedule
- Seasonal start-ups and shut-downs of irrigation and exterior water systems
REQUIRED ATTACHMENTS
4- W-9 form
- Certificate(s) of insurance
- Copies of all insurance policies with coverage limits
- List of all exclusions and limitations on the work
REQUIRED STAFFING
emergency and repair services employee hourly fee
- Submit to
- Department of Public Works 55 Cherry Valley Road, Gilford, NH 03249
- Scope location
- Gilford, NH
Questions about this RFP
How do I respond to this RFP from Town of Gilford?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is July 1, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Department of Public Works 55 Cherry Valley Road, Gilford, NH 03249. For questions, contact Matt Whitney.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Gilford in NH, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Matt Whitney at (603) 527-4717. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: emergency and repair services employee hourly fee. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Routine and preventative maintenance, Emergency repairs, Periodic monitoring of various HVAC system valves, Air separators, Pressure tanks, Vents, And expansion tanks, Equipment maintenance schedule, Seasonal start-ups and shut-downs of irrigation and exterior water systems. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cost, qualifications, quality of the proposal, Contractor dependability, record of accomplishments" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Gilford?
All active and historical solicitations from Town of Gilford are tracked and searchable. As a city agency, Town of Gilford regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: W-9 form, certificate(s) of insurance, copies of all insurance policies with coverage limits, list of all exclusions and limitations on the work. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Town of Gilford for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Gilford, NH. Review the full solicitation for detailed scope requirements.