Town of Gilbert Employee Benefits Brokerage & Consulting Services RFP 327000029 - 2026
Town of GilbertCity · Gilbert, AZ- Due
- Aug 17, 2026
- Deadline passed
- Posted
- Jul 20, 2026
- Contract term
- 1 year
- Primary contact
- Bianca Morales
- (480) 503-6707
The 30-second brief
The Town of Gilbert is seeking a strategic partner for employee benefits brokerage and consulting services for approximately 1,800 full-time employees. The scope includes cost containment strategies, data analytics, and renewal management through June 30, 2027.
Annual Benefits Strategy & Market Review, Renewal Analysis, Proposal Comparison Matrix, Self-Service Analytics Dashboard, Quarterly Plan Performance Update, Open Enrollment Materials, Stakeholder Presentations
Experience in providing broker/consultation services (15%), Previous Government Experience (15%), Proactive and innovative solutions (20%), Local market knowledge (25%), Price (25%)
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Summary
The Town of Gilbert is seeking a strategic partner for employee benefits brokerage and consulting services for approximately 1,800 full-time employees. The scope includes cost containment strategies, data analytics, and renewal management through June 30, 2027.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
7- Annual Benefits Strategy & Market Review
- Renewal Analysis
- Proposal Comparison Matrix
- Self-Service Analytics Dashboard
- Quarterly Plan Performance Update
- Open Enrollment Materials
- Stakeholder Presentations
REQUIRED ATTACHMENTS
7- Response Workbook
- Attachment A - Reference Questionnaire
- Attachment B - Sample Contract
- Cover Letter
- Conflict of Interest Statement
- Proposal Form
- Authorized Signature Form
- Scope location
- Gilbert, AZ
Questions about this RFP
How do I respond to this RFP from Town of Gilbert?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 17, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. For questions, contact Bianca Morales.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Gilbert in AZ, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Bianca Morales at (480) 503-6707. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Annual Benefits Strategy & Market Review, Renewal Analysis, Proposal Comparison Matrix, Self-Service Analytics Dashboard, Quarterly Plan Performance Update, Open Enrollment Materials, Stakeholder Presentations. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience in providing broker/consultation services (15%), Previous Government Experience (15%), Proactive and innovative solutions (20%), Local market knowledge (25%), Price (25%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Gilbert?
All active and historical solicitations from Town of Gilbert are tracked and searchable. As a city agency, Town of Gilbert regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Response Workbook, Attachment A - Reference Questionnaire, Attachment B - Sample Contract, Cover Letter, Conflict of Interest Statement, Proposal Form, Authorized Signature Form. Review the full document from Town of Gilbert for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Gilbert, AZ. Review the full solicitation for detailed scope requirements.