Town of Cortlandville - Vestibule and Security Access Project - RFP Engineering Services 2026
Town of CortlandvilleCity · Cortland, NY- Due
- Jun 12, 2026
- Deadline passed
- Primary contact
- Kristin Rocco-Petrella
- (607) 756-5725
The 30-second brief
The Town of Cortlandville requests professional engineering and related design services for the construction and installation of a new interior vestibule at the Raymond G. Thorpe Municipal Building. Scope includes architectural and engineering services, curtain wall, new aluminum and wood doors, hardware, GWB partitions, exit signage, HVAC and electrical scope, roll-up walk-off mat/carpeting, interior/exterior finishes, and access control modification. Proposals are due by June 12, 2026 at 12:00 p.m. local time at the Town Clerk's Office located at 3577 Terrace Road, Cortland, NY 13045.
1 Curtain Wall 190 SF, 2 New Aluminum Door 2 EA, 3 Exit Signage Above Door 3 EA, 4 Remove Light Fixtures 1 AL, 5 Door Hardware Removals & Repairs 4 EA, 6 New Wood Door 1 EA, 7 GWB Partition 60 SF, 8 Modify Existing Hardware 2 EA, 9 New Exterior Clerk's Door 1 EA, 10 Roll Up Walk off Mat/Carpeting 500 SF, 11 Misc. Finishes Scope 1 LS, 12 Misc. HVAC Scope 1 LS, 13 Misc. Electrical Scope 1 LS
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Summary
The Town of Cortlandville requests professional engineering and related design services for the construction and installation of a new interior vestibule at the Raymond G. Thorpe Municipal Building.
Scope includes architectural and engineering services, curtain wall, new aluminum and wood doors, hardware, GWB partitions, exit signage, HVAC and electrical scope, roll-up walk-off mat/carpeting, interior/exterior finishes, and access control modification. Proposals are due by June 12, 2026 at 12:00 p.m. local time at the Town Clerk's Office located at 3577 Terrace Road, Cortland, NY 13045.
REQUIRED DELIVERABLES
11- 1 Curtain Wall 190 SF
- 2 New Aluminum Door 2 EA
- 3 Exit Signage Above Door 3 EA
- 4 Remove Light Fixtures 1 AL
- 5 Door Hardware Removals & Repairs 4 EA
- 6 New Wood Door 1 EA
- 7 GWB Partition 60 SF
- 8 Modify Existing Hardware 2 EA
- 9 New Exterior Clerk's Door 1 EA
- 10 Roll Up Walk off Mat/Carpeting 500 SF
- 11 Misc
Finishes Scope 1 LS, 12 Misc. HVAC Scope 1 LS, 13 Misc. Electrical Scope 1 LS
REQUIRED ATTACHMENTS
14- Cover Letter
- Firm Background and Qualifications
- Identification of Project Team and Key Personnel
- Description of Relevant Project Experience
- Proposed Scope of Services
- Project Schedule and Estimated Timeline
- Fee Proposal
- Insurance Information
- References from Similar Municipal Projects
- Disclosure of Any Potential Conflicts of Interest
- W-9 Form
- Completed Non-Collusive Bidding Certification
- Completed Procurement Lobbying Certification
- Completed Iran Divestment Act Certification
- Submit to
- Town Clerk, Kristin Rocco-Petrella, The Raymond G. Thorpe Municipal Building, 3577 Terrace Road, Cortland, NY 13045
- Scope location
- Cortland, NY
Questions about this RFP
How do I respond to this RFP from Town of Cortlandville?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 12, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Town Clerk, Kristin Rocco-Petrella, The Raymond G. Thorpe Municipal Building, 3577 Terrace Road, Cortland, NY 13045. For questions, contact Kristin Rocco-Petrella.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Cortlandville in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Kristin Rocco-Petrella at (607) 756-5725. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: 1 Curtain Wall 190 SF, 2 New Aluminum Door 2 EA, 3 Exit Signage Above Door 3 EA, 4 Remove Light Fixtures 1 AL, 5 Door Hardware Removals & Repairs 4 EA, 6 New Wood Door 1 EA, 7 GWB Partition 60 SF, 8 Modify Existing Hardware 2 EA, 9 New Exterior Clerk's Door 1 EA, 10 Roll Up Walk off Mat/Carpeting 50. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from Town of Cortlandville?
All active and historical solicitations from Town of Cortlandville are tracked and searchable. As a city agency, Town of Cortlandville regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover Letter, Firm Background and Qualifications, Identification of Project Team and Key Personnel, Description of Relevant Project Experience, Proposed Scope of Services, Project Schedule and Estimat. Review the full document from Town of Cortlandville for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Cortland, NY. Review the full solicitation for detailed scope requirements.