Town of Cortlandville - Professional Engineering Services for Vestibule and Security Access Project - 2026
Town of CortlandvilleCity · Cortland, NY- Due
- Jul 10, 2026
- Deadline passed
- Posted
- Jun 18, 2026
- Primary contact
- Kristin Rocco-Petrella
- (607) 756-5725
The 30-second brief
The Town of Cortlandville, New York, is seeking proposals from qualified engineering and architectural firms licensed in New York to provide professional engineering and related design services for the construction and installation of a new interior vestibule at the Raymond G. Thorpe Municipal Building, located at 3577 Terrace Road, Cortland, New York. The project also includes the installation and integration of a municipal key fob access control system. Funded through the Community Resiliency, Economic Sustainability, and Technology Program (CREST) administered by DASNY, the selected firm will provide professional services for design, bidding, contract administration, construction support, and CREST grant compliance. Proposals are due by 12:00 p.m. on July 10, 2026. Evaluation criteria include experience with similar municipal projects, technical qualifications, scope understanding, grant-funded project experience, schedule, references, and cost effectiveness.
Experience with similar municipal projects, Technical qualifications and expertise, Understanding of the project scope, Experience with grant-funded projects, Proposed schedule, References, Cost effectiveness and overall value to the Town
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Summary
The Town of Cortlandville, New York, is seeking proposals from qualified engineering and architectural firms licensed in New York to provide professional engineering and related design services for the construction and installation of a new interior vestibule at the Raymond G. Thorpe Municipal Building, located at 3577 Terrace Road, Cortland, New York.
The project also includes the installation and integration of a municipal key fob access control system. Funded through the Community Resiliency, Economic Sustainability, and Technology Program (CREST) administered by DASNY, the selected firm will provide professional services for design, bidding, contract administration, construction support, and CREST grant compliance. Proposals are due by 12:00 p.m. on July 10, 2026. Evaluation criteria include experience with similar municipal projects, technical qualifications, scope understanding, grant-funded project experience, schedule, references, and cost effectiveness.
EVALUATION CRITERIA
7- Experience with similar municipal projects
- Technical qualifications and expertise
- Understanding of the project scope
- Experience with grant-funded projects
- Proposed schedule
- References
- Cost effectiveness and overall value to the Town
REQUIRED ATTACHMENTS
14- Cover Letter
- Firm Background and Qualifications
- Identification of Project Team and Key Personnel
- Description of Relevant Project Experience
- Proposed Scope of Services
- Project Schedule and Estimated Timeline
- Fee Proposal
- Insurance Information
- References from Similar Municipal Projects
- Disclosure of Any Potential Conflicts of Interest
- W-9 Form
- Non-Collusive Bidding Certification
- Procurement Lobbying Certification
- Iran Divestment Act Certification
- Submit to
- Town Clerk's Office, The Raymond G. Thorpe Municipal Building, 3577 Terrace Road, Cortland, NY 13045
- Scope location
- Cortland, NY
Questions about this RFP
How do I respond to this RFP from Town of Cortlandville?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is July 10, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Town Clerk's Office, The Raymond G. Thorpe Municipal Building, 3577 Terrace Road, Cortland, NY 13045. For questions, contact Kristin Rocco-Petrella.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Cortlandville in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Kristin Rocco-Petrella at (607) 756-5725. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience with similar municipal projects, Technical qualifications and expertise, Understanding of the project scope, Experience with grant-funded projects, Proposed schedule, References, Cost effec..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Cortlandville?
All active and historical solicitations from Town of Cortlandville are tracked and searchable. As a city agency, Town of Cortlandville regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover Letter, Firm Background and Qualifications, Identification of Project Team and Key Personnel, Description of Relevant Project Experience, Proposed Scope of Services, Project Schedule and Estimat. Review the full document from Town of Cortlandville for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Cortland, NY. Review the full solicitation for detailed scope requirements.