Town of Chapel Hill Library Janitorial Services RFP P27-03 2026
Town of Chapel Hill, Town of Chapel Hill, NC·City
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- Primary Contact
- Lenore Bishop · (919) 969-5022
- Contract Term
- 1 year
- Scope Location
- Chapel Hill, NC
- Projected Sq Ft
- 63,000 sq ft
- Submission Address
- [email protected]
SUMMARY
The Town of Chapel Hill is soliciting proposals for professional janitorial services at the 63,000 sq ft Chapel Hill Public Library. The contract includes daily cleaning and elective services for a one-year term with four renewal options.
EVALUATION CRITERIA
Company Experience, Project Understanding, Project Approach, Cost Effectiveness
REQUIRED DELIVERABLES
Cover letter, Section 4 Forms, Proposed Solution, Organizational Overview, Project Plan
REQUIRED ATTACHMENTS
Form 1: Submission Form, Form 2: Addenda Acknowledgement, Form 3: Pricing, Form 4: Compliance Or Exception, Form 5: References Form, Form 6: Non-Collusion Affidavit
REQUIRED STAFFING ROLES
Contract Manager, Day Porter
This was decided in a budget meeting long before the RFP was public. Civic IQ had it then. The next one doesn't have to get away.
Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from Town of Chapel Hill?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 19, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Lenore Bishop.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Company Experience, Project Understanding, Project Approach, Cost Effectiveness" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Chapel Hill?
All active and historical solicitations from Town of Chapel Hill are tracked and searchable. As a city agency, Town of Chapel Hill regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Form 1: Submission Form, Form 2: Addenda Acknowledgement, Form 3: Pricing, Form 4: Compliance Or Exception, Form 5: References Form, Form 6: Non-Collusion Affidavit. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Town of Chapel Hill for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Chapel Hill in NC, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Lenore Bishop at (919) 969-5022. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Chapel Hill, NC. The total projected area is 63000 sq ft. Review the full solicitation for detailed scope requirements.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Contract Manager, Day Porter. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Cover letter, Section 4 Forms, Proposed Solution, Organizational Overview, Project Plan. Proposals should clearly address how each deliverable will be met.
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