Town of Carrboro RFP: Video Production, Audio Integration, Recording and Livestreaming Services - 2026
Town of CarrboroCity · Carrboro, NC- Due
- Sep 4, 2026
- Deadline passed
- Posted
- Jul 20, 2026
- Primary contact
- Marty Kornegay
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Summary
The Town of Carrboro Information Technology department is seeking proposals from qualified audiovisual integrators to design, furnish, install, configure, and support a professional audiovisual system for recording and livestreaming Town Council meetings and other public events.
The project centers on relocating Town Council meetings from Town Hall to the Performance Space at the Drakeford Library Complex in Carrboro, North Carolina. Vendors are invited to evaluate the feasibility of reusing existing audiovisual equipment from Town Hall, incorporating new equipment, or proposing innovative alternatives. Priorities include reliable livestreaming and recording, excellent audio and video quality, ease of operation by Town staff, long-term sustainability, and timely installation prior to upcoming Fall 2026 Town Council meetings. Proposals require a detailed implementation schedule identifying equipment procurement, delivery, installation, testing, and staff training. All correspondence and questions should be directed by email to the Finance Director.
- Submit to
- [email protected]
- Scope location
- Carrboro, NC
Questions about this RFP
How do I respond to this RFP from Town of Carrboro?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 4, 2026. Submissions should be delivered to: [email protected]. For questions, contact Marty Kornegay.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Carrboro in NC, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Marty Kornegay. Questions and answers are typically shared with all prospective bidders.
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Where can I find more RFPs from Town of Carrboro?
All active and historical solicitations from Town of Carrboro are tracked and searchable. As a city agency, Town of Carrboro regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from Town of Carrboro for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Carrboro, NC. Review the full solicitation for detailed scope requirements.