Town of Bowling Green Professional GIS Services and Asset Management - RFP-2026-03
Town of Bowling GreenCity · Bowling Green, VA- Due
- Jul 20, 2026
- Deadline passed
- Posted
- Jun 22, 2026
- Primary contact
- Jeffrey Smith
The 30-second brief
The Town of Bowling Green, Virginia is soliciting proposals under RFP-2026-03 for professional consulting firms to provide planning-level asset management program development, GIS asset management tools, and staff training services for public drinking water and wastewater systems. The scope includes collecting and organizing performance, condition, and maintenance data for major system components, assessing asset condition and estimating remaining useful life, structured asset inventory, defining levels of service, and developing probability-of-failure and consequence-of-failure criteria to establish asset criticality and relative risk. The drinking water system serves approximately 1,233 population with 948 active connections, while the wastewater system serves 503 connections and includes collection mains, six lift stations, and a treatment facility. Funded in part by a Virginia Department of Health (VDH) Planning and Development Grant, the project requires separate itemization and tracking of drinking water and wastewater tasks. Proposals are due by July 20, 2026, at 3:00 PM, with written inquiries due by July 6, 2026. Evaluation criteria emphasize relevant asset management planning experience (30%), understanding of the project and technical approach (25%), qualifications of the proposed project team (20%), experience with asset management tools and training (15%), and applicable schedule and grant requirements (10%).
Relevant Asset Management Planning Experience (30%), Understanding of the Project and Technical Approach (25%), Qualifications of the Proposed Project Team (20%), Experience with Asset Management Tools and Training (15%), Applicable Schedule and Grant Requirements (10%)
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Summary
The Town of Bowling Green, Virginia is soliciting proposals under RFP-2026-03 for professional consulting firms to provide planning-level asset management program development, GIS asset management tools, and staff training services for public drinking water and wastewater systems.
The scope includes collecting and organizing performance, condition, and maintenance data for major system components, assessing asset condition and estimating remaining useful life, structured asset inventory, defining levels of service, and developing probability-of-failure and consequence-of-failure criteria to establish asset criticality and relative risk. The drinking water system serves approximately 1,233 population with 948 active connections, while the wastewater system serves 503 connections and includes collection mains, six lift stations, and a treatment facility. Funded in part by a Virginia Department of Health (VDH) Planning and Development Grant, the project requires separate itemization and tracking of drinking water and wastewater tasks. Proposals are due by July 20, 2026, at 3:00 PM, with written inquiries due by July 6, 2026. Evaluation criteria emphasize relevant asset management planning experience (30%), understanding of the project and technical approach (25%), qualifications of the proposed project team (20%), experience with asset management tools and training (15%), and applicable schedule and grant requirements (10%).
EVALUATION CRITERIA
- Submit to
- Town of Bowling Green, Attention: Town Manager’s Office, 117 Butler Street, Bowling Green, VA 22427
- Scope location
- Bowling Green, VA
Questions about this RFP
How do I respond to this RFP from Town of Bowling Green?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is July 20, 2026. Submissions should be delivered to: Town of Bowling Green, Attention: Town Manager’s Office, 117 Butler Street, Bowling Green, VA 22427. For questions, contact Jeffrey Smith.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Bowling Green in VA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jeffrey Smith. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Relevant Asset Management Planning Experience (30%), Understanding of the Project and Technical Approach (25%), Qualifications of the Proposed Project Team (20%), Experience with Asset Management Tool..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Bowling Green?
All active and historical solicitations from Town of Bowling Green are tracked and searchable. As a city agency, Town of Bowling Green regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from Town of Bowling Green for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Bowling Green, VA. Review the full solicitation for detailed scope requirements.