Town of Bowling Green - Pump and Haul Services - RFP-2025-01 (2026)
Town of Bowling GreenCity · Bowling Green, VA- Due
- Jan 16, 2026
- Deadline passed
- Posted
- Dec 1, 2025
- Contract term
- 1 year
- Primary contact
- Jeffrey Smith
- (804) 994-4054
The 30-second brief
The Town of Bowling Green, Virginia is seeking a qualified and licensed contractor to provide professional pump and haul services for its wastewater treatment facility and conveyance system located at 219 Anderson Avenue. The scope includes routine pump and haul sludge, emergency on-call services, responding to requests within four hours, and disposal services. The contract period begins on or within 30 days of award through 2026 with the option of five one-year renewals. Proposals are due by January 16, 2026, with an optional pre-proposal conference on December 18, 2025.
Routine Pump & Haul Service, Emergency Pump and Haul Service, After-Hours Service Surcharge, Travel/Mobilization Fee (if any), Disposal Fee per Gallon
Methodology & Plan (20 Points), Price (35 Points), Key Personnel & Experience (20 Points), References (10 Points), Equipment (15 Points)
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Summary
The Town of Bowling Green, Virginia is seeking a qualified and licensed contractor to provide professional pump and haul services for its wastewater treatment facility and conveyance system located at 219 Anderson Avenue.
The scope includes routine pump and haul sludge, emergency on-call services, responding to requests within four hours, and disposal services. The contract period begins on or within 30 days of award through 2026 with the option of five one-year renewals. Proposals are due by January 16, 2026, with an optional pre-proposal conference on December 18, 2025.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
5- Routine Pump & Haul Service
- Emergency Pump and Haul Service
- After-Hours Service Surcharge
- Travel/Mobilization Fee (if any)
- Disposal Fee per Gallon
REQUIRED ATTACHMENTS
8- RFP Cover Sheet
- Proof of VDH or DEQ certification for waste hauling
- Copy of Virginia Contractor's License
- Copy of Town of Bowling Green Business License
- Proof of General Liability and Workers' Compensation Insurance
- Resumes and organizational chart
- Three similar contracts / references
- Financial statements
- Submit to
- 117 Butler Street, Bowling Green, VA 22427
- Duration
- 12 months
- Scope location
- Bowling Green, VA
Questions about this RFP
How do I respond to this RFP from Town of Bowling Green?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 16, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 117 Butler Street, Bowling Green, VA 22427. For questions, contact Jeffrey Smith.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Bowling Green in VA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jeffrey Smith at (804) 994-4054. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Routine Pump & Haul Service, Emergency Pump and Haul Service, After-Hours Service Surcharge, Travel/Mobilization Fee (if any), Disposal Fee per Gallon. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Methodology & Plan (20 Points), Price (35 Points), Key Personnel & Experience (20 Points), References (10 Points), Equipment (15 Points)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Bowling Green?
All active and historical solicitations from Town of Bowling Green are tracked and searchable. As a city agency, Town of Bowling Green regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: RFP Cover Sheet, Proof of VDH or DEQ certification for waste hauling, Copy of Virginia Contractor's License, Copy of Town of Bowling Green Business License, Proof of General Liability and Workers' Com. Review the full document from Town of Bowling Green for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Bowling Green, VA. Review the full solicitation for detailed scope requirements.