Town of Avon Cyclical Data Inspection and Property Owner Education IFB 2026-1
Town of AvonCity · Avon, MA- Due
- May 29, 2026
- Deadline passed
- Posted
- May 6, 2026
- Contract term
- 1 year
- Primary contact
- Jonathan Beder
The 30-second brief
The Town of Avon is soliciting bids for cyclical data verification, valuation services, and property owner education for approximately 1,729 parcels. The contract is for one year with two optional one-year renewals, totaling three years.
Notification letters, Leave behind notices, ID cards, Customer support, Callback inspections, Digital data collection system, Auditable data entry, Educational website, Educational video
Lowest total three year bid price from a responsive and responsible bidder
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Summary
The Town of Avon is soliciting bids for cyclical data verification, valuation services, and property owner education for approximately 1,729 parcels. The contract is for one year with two optional one-year renewals, totaling three years.
EVALUATION CRITERIA
Lowest total three year bid price from a responsive and responsible bidder
REQUIRED DELIVERABLES
9- Notification letters
- Leave behind notices
- ID cards
- Customer support
- Callback inspections
- Digital data collection system
- Auditable data entry
- Educational website
- Educational video
REQUIRED ATTACHMENTS
5- Appendix A Bid Price Form
- Appendix B Reference Form
- Appendix C Contract Form
- Sample Certificate of Insurance
- Copies of special certifications/licenses
REQUIRED STAFFING
personnel with residential data collection responsibility background
- Submit to
- Town Hall, 65 East Main Street, Avon, MA 02322
- Duration
- 36 months
- Scope location
- Avon, MA
Questions about this IFB
How do I respond to this IFB from Town of Avon?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 29, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Town Hall, 65 East Main Street, Avon, MA 02322. For questions, contact Jonathan Beder.
Can small businesses or minority-owned firms bid on this IFB?
Most government agencies, including Town of Avon in MA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the IFB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jonathan Beder. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: personnel with residential data collection responsibility background. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Notification letters, Leave behind notices, ID cards, Customer support, Callback inspections, Digital data collection system, Auditable data entry, Educational website, Educational video. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest total three year bid price from a responsive and responsible bidder" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Avon?
All active and historical solicitations from Town of Avon are tracked and searchable. As a city agency, Town of Avon regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this IFB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Appendix A Bid Price Form, Appendix B Reference Form, Appendix C Contract Form, Sample Certificate of Insurance, Copies of special certifications/licenses. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Town of Avon for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Avon, MA. Review the full solicitation for detailed scope requirements.