Town of Atlantic Beach - 2027 Atlantic Beach Bikefest Music Entertainment and Alcohol Rights - RFP No. 2026-01
Town of Atlantic BeachCity · Atlantic Beach, SC- Due
- Nov 30, 2026
- 15 days left
- Posted
- Oct 29, 2026
- Contract term
- 1 year
- Primary contact
- Titus Leaks
- (843) 663-2284
The 30-second brief
The Town of Atlantic Beach is seeking proposals from qualified entertainment vendors to plan, book, and deliver live music entertainment and coordinate stage, sound, and production items for the 2027 Atlantic Beach Bikefest. In exchange for exclusive entertainment and alcohol rights and designated areas, the selected vendor will pay a Contract Fee to the Town. The festival draws an estimated 100,000 visitors over four days, with nightly audience counts up to 30,000, and will be held from May 28 through May 31, 2027. Proposals are due by November 30, 2026, at 4:00 p.m. EST, with written questions due by November 6, 2026, at 5:00 p.m. Requirements include live performance booking, stage management, sound systems, lighting, public performance rights coverage (ASCAP, BMI, SESAC), alcohol permits, insurance coverage, and compliance with Town operating rules and a midnight amplification cutoff.
Live music entertainment including headline and supporting acts, Stage management, Stage, Sound system, Lighting, Backline, Technical staff, Load-in and load-out plan, And alcohol service plan for the Designated Alcohol Zone
Artist quality popularity and fit with the Event [30], Experience and past performance [20], Payment to the Town [25], Production and logistics plan [15], Financial capacity and insurance [5], Compliance and responsiveness [5]
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Summary
The Town of Atlantic Beach is seeking proposals from qualified entertainment vendors to plan, book, and deliver live music entertainment and coordinate stage, sound, and production items for the 2027 Atlantic Beach Bikefest.
In exchange for exclusive entertainment and alcohol rights and designated areas, the selected vendor will pay a Contract Fee to the Town. The festival draws an estimated 100,000 visitors over four days, with nightly audience counts up to 30,000, and will be held from May 28 through May 31, 2027. Proposals are due by November 30, 2026, at 4:00 p.m. EST, with written questions due by November 6, 2026, at 5:00 p.m. Requirements include live performance booking, stage management, sound systems, lighting, public performance rights coverage (ASCAP, BMI, SESAC), alcohol permits, insurance coverage, and compliance with Town operating rules and a midnight amplification cutoff.
EVALUATION CRITERIA
6- Artist quality popularity and fit with the Event [30]
- Experience and past performance [20]
- Payment to the Town [25]
- Production and logistics plan [15]
- Financial capacity and insurance [5]
- Compliance and responsiveness [5]
REQUIRED DELIVERABLES
9- Live music entertainment including headline and supporting acts
- Stage management
- Stage
- Sound system
- Lighting
- Backline
- Technical staff
- Load-in and load-out plan
- Alcohol service plan for the Designated Alcohol Zone
REQUIRED ATTACHMENTS
Attachment A Proposal Cover Form, Narrative describing proposed lineup and production plan, Biographies and performance history of proposed acts, Stage sound and amplification plan, Evidence of ability to obtain alcohol permits, Attachment B Payment Offer to the Town in a separate sealed envelope, Merchandise and vending statement, Attachment C References, Attachment D Certification of No Gifts and Non-Collusion, Proof of insurance or insurer letter, IRS Form W-9, Business license
- Submit to
- Town of Atlantic Beach, SC, 717 30th Atlantic Street, Atlantic Beach, South Carolina 29582 or [email protected]
- Scope location
- Atlantic Beach, South Carolina
Questions about this RFP
How do I respond to this RFP from Town of Atlantic Beach?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 30, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Town of Atlantic Beach, SC, 717 30th Atlantic Street, Atlantic Beach, South Carolina 29582 or [email protected]. For questions, contact Titus Leaks.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Atlantic Beach in SC, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Titus Leaks at (843) 663-2284. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Live music entertainment including headline and supporting acts, Stage management, Stage, Sound system, Lighting, Backline, Technical staff, Load-in and load-out plan, And alcohol service plan for the Designated Alcohol Zone. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Artist quality popularity and fit with the Event [30], Experience and past performance [20], Payment to the Town [25], Production and logistics plan [15], Financial capacity and insurance [5], Complia..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Atlantic Beach?
All active and historical solicitations from Town of Atlantic Beach are tracked and searchable. As a city agency, Town of Atlantic Beach regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 30, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A Proposal Cover Form, Narrative describing proposed lineup and production plan, Biographies and performance history of proposed acts, Stage sound and amplification plan, Evidence of abilit. Review the full document from Town of Atlantic Beach for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Atlantic Beach, South Carolina. Review the full solicitation for detailed scope requirements.
