Town of Atkinson - HVAC System Replacement Services for Town Hall - 2026
Town of AtkinsonCity · Atkinson, NH- Due
- May 29, 2026
- Deadline passed
- Primary contact
- Brian Boyle
- (603) 234-0721
The 30-second brief
The Town of Atkinson is requesting proposals from qualified HVAC firms to remove and replace the existing geothermal heating and cooling system at the Atkinson Town Hall, a one-story, 6,000 square feet building constructed in 1986. Vendors may propose Option A (Hydronic Heating System with air-to-water heat pumps, circulator pumps, and piping), Option B (Conventional FHA System - Propane with a Rheem package unit, economizer, and four-zone heating and cooling), or Option C (Mini-Splits or other). The project scope includes demolition of existing geothermal equipment, installation of new piping, ductwork or air distribution, electrical connections, controls, system startup, testing, and balancing. Proposals must be submitted to the Selectmen's Office, 19 Academy Avenue, Atkinson, NH 03811 by Friday, May 29, 2026, at 12:00 PM (Noon). Required qualifications include municipal experience, references, and proof of insurance meeting General Liability and Workers' Compensation requirements.
Qualifications of the individuals who will perform the tasks, Experience and references, Ability to perform the task in a timely fashion, Cost competitiveness, Other factors
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Summary
The Town of Atkinson is requesting proposals from qualified HVAC firms to remove and replace the existing geothermal heating and cooling system at the Atkinson Town Hall, a one-story, 6,000 square feet building constructed in 1986.
Vendors may propose Option A (Hydronic Heating System with air-to-water heat pumps, circulator pumps, and piping), Option B (Conventional FHA System - Propane with a Rheem package unit, economizer, and four-zone heating and cooling), or Option C (Mini-Splits or other). The project scope includes demolition of existing geothermal equipment, installation of new piping, ductwork or air distribution, electrical connections, controls, system startup, testing, and balancing. Proposals must be submitted to the Selectmen's Office, 19 Academy Avenue, Atkinson, NH 03811 by Friday, May 29, 2026, at 12:00 PM (Noon). Required qualifications include municipal experience, references, and proof of insurance meeting General Liability and Workers' Compensation requirements.
EVALUATION CRITERIA
5- Qualifications of the individuals who will perform the tasks
- Experience and references
- Ability to perform the task in a timely fashion
- Cost competitiveness
- Other factors
REQUIRED ATTACHMENTS
6- W-9 Form
- Certificate of Insurance
- Proof of workers compensation insurance
- Non-Collusion Statement
- Indemnification Agreement
- Signatory Declaration
- Submit to
- Selectmen's Office, 19 Academy Avenue, Atkinson, NH 03811
- Scope location
- Atkinson, NH
- Projected sq ft
- 6,000 sq ft
Questions about this RFP
How do I respond to this RFP from Town of Atkinson?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 29, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Selectmen's Office, 19 Academy Avenue, Atkinson, NH 03811. For questions, contact Brian Boyle.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Atkinson in NH, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Brian Boyle at (603) 234-0721. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications of the individuals who will perform the tasks, Experience and references, Ability to perform the task in a timely fashion, Cost competitiveness, Other factors" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Atkinson?
All active and historical solicitations from Town of Atkinson are tracked and searchable. As a city agency, Town of Atkinson regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: W-9 Form, Certificate of Insurance, Proof of workers compensation insurance, Non-Collusion Statement, Indemnification Agreement, Signatory Declaration. Review the full document from Town of Atkinson for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Atkinson, NH. The total projected area is 6000 sq ft. Review the full solicitation for detailed scope requirements.