Topeka Housing Authority Physical Needs Assessment (PNA) RFP 2026
Topeka Housing AuthorityLocal Housing Authority · Topeka, KS- Due
- Jul 9, 2026
- Deadline passed
- Posted
- Jun 1, 2026
- Primary contact
- Doug Guy
- (785) 357-2640
The 30-second brief
The Topeka Housing Authority is requesting proposals from qualified firms to conduct a Physical Needs Assessment for nine properties totaling 744 units. The assessment will ensure HUD compliance and guide capital planning for 20 years.
Experience conducting Physical Needs Assessments for public housing agencies (15 points), Qualifications and certifications of key personnel (25 points), Ability to meet deadlines and communicate effectively (25 points), Cost of services (35 points), Section 3 (+10 bonus points)
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Summary
The Topeka Housing Authority is requesting proposals from qualified firms to conduct a Physical Needs Assessment for nine properties totaling 744 units. The assessment will ensure HUD compliance and guide capital planning for 20 years.
EVALUATION CRITERIA
Experience conducting Physical Needs Assessments for public housing agencies (15 points), Qualifications and certifications of key personnel (25 points), Ability to meet deadlines and communicate effectively (25 points), Cost of services (35 points), Section 3 (+10 bonus points)
REQUIRED ATTACHMENTS
6- HUD form 5369
- HUD form 5369a
- Non-Collusive Affidavit
- Price Quotation Form
- Section 3 Business Preference
- Attachment A - Property Details
- Submit to
- Topeka Housing Authority, 2010 SE California Ave, Topeka Kansas 66607 or via email at [email protected]
- Scope location
- Topeka, KS
Questions about this RFP
How do I respond to this RFP from Topeka Housing Authority?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is July 9, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Topeka Housing Authority, 2010 SE California Ave, Topeka Kansas 66607 or via email at [email protected]. For questions, contact Doug Guy.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Topeka Housing Authority in KS, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Doug Guy at (785) 357-2640. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience conducting Physical Needs Assessments for public housing agencies (15 points), Qualifications and certifications of key personnel (25 points), Ability to meet deadlines and communicate effe..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Topeka Housing Authority?
All active and historical solicitations from Topeka Housing Authority are tracked and searchable. As a local housing authority agency, Topeka Housing Authority regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: HUD form 5369, HUD form 5369a, Non-Collusive Affidavit, Price Quotation Form, Section 3 Business Preference, Attachment A - Property Details. Review the full document from Topeka Housing Authority for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Topeka, KS. Review the full solicitation for detailed scope requirements.