The School Board of Marion County - Water Softeners for Food Services - RFP 4187AM (2026)
Marion County School DistrictSchool · Ocala, FL- Due
- Aug 12, 2026
- Deadline passed
- Posted
- Jul 23, 2026
- Contract term
- 1 year
- Primary contact
- Kevin Christian
- (352) 671-7555
The 30-second brief
The School Board of Marion County is seeking proposals from qualified firms to provide materials, installation, maintenance, and repair of new water softener equipment for the Food and Nutrition Services Department across approximately twelve campus kitchens and additional locations as needed. The scope includes supplying Clack WS1.5EE metered water softeners and tanks, integrating with existing plumbing, initial salt fill, and monthly water testing and analysis for 12 months. Named assets include Anthony Elementary School, Belleview Santos Elementary School, East Marion Elementary School, Fessenden Elementary School, Lake Weir Elementary School, North Marion High School, North Marion Middle School, Ocala Springs Elementary School, Romeo Elementary School, Shady Hill Elementary School, Sparr Elementary School, and Ward Highlands Elementary School in Ocala, Florida. The contract term is from November 1, 2026 through October 31, 2027, with the option to renew for up to three additional one-year periods. The submission deadline is August 12, 2026 at 2:00 PM. Vendors must submit proposals electronically via VendorLink. Required documents include a Drug-Free Workplace Certification Form, Acknowledgment of Addenda, Division of Corporations Registration Requirements, Certification Regarding Debarment, Reference Form, Statement of No Bid, and Civil Rights Statement.
Materials, Installation, Maintenance, And repair of new water softener equipment including Clack WS1.5EE metered water softeners, Control valves, Tanks, Brine tanks, Plumbing integration, Initial salt fill, And monthly water testing.
Addresses Scope of Services Requirements (25), Successful Experience and Qualifications with Similar Projects (20), Cost of Services (35), Timeline for Installation and Responsiveness for Repairs (15), References of the Firm (5)
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Summary
The School Board of Marion County is seeking proposals from qualified firms to provide materials, installation, maintenance, and repair of new water softener equipment for the Food and Nutrition Services Department across approximately twelve campus kitchens and additional locations as needed.
The scope includes supplying Clack WS1.5EE metered water softeners and tanks, integrating with existing plumbing, initial salt fill, and monthly water testing and analysis for 12 months. Named assets include Anthony Elementary School, Belleview Santos Elementary School, East Marion Elementary School, Fessenden Elementary School, Lake Weir Elementary School, North Marion High School, North Marion Middle School, Ocala Springs Elementary School, Romeo Elementary School, Shady Hill Elementary School, Sparr Elementary School, and Ward Highlands Elementary School in Ocala, Florida. The contract term is from November 1, 2026 through October 31, 2027, with the option to renew for up to three additional one-year periods. The submission deadline is August 12, 2026 at 2:00 PM. Vendors must submit proposals electronically via VendorLink. Required documents include a Drug-Free Workplace Certification Form, Acknowledgment of Addenda, Division of Corporations Registration Requirements, Certification Regarding Debarment, Reference Form, Statement of No Bid, and Civil Rights Statement.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
Materials, Installation, Maintenance, And repair of new water softener equipment including Clack WS1.5EE metered water softeners, Control valves, Tanks, Brine tanks, Plumbing integration, Initial salt fill, And monthly water testing.
REQUIRED ATTACHMENTS
9- Drug-Free Workplace Certification Form
- Acknowledgment of Addenda
- Division of Corporations Registration Requirements
- Certification Regarding Debarment
- Reference Form
- Statement of No Bid
- Civil Rights Statement
- Cost Proposal Form
- W-9
- Submit to
- www.myvendorlink.com
- Duration
- 48 months
- Scope location
- Ocala, FL
- Reported agency
- School Board of Marion County
Questions about this RFP
How do I respond to this RFP from Marion County School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 12, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: www.myvendorlink.com. For questions, contact Kevin Christian.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Marion County School District in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Kevin Christian at (352) 671-7555. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Materials, Installation, Maintenance, And repair of new water softener equipment including Clack WS1.5EE metered water softeners, Control valves, Tanks, Brine tanks, Plumbing integration, Initial salt fill, And monthly water testing.. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Addresses Scope of Services Requirements (25), Successful Experience and Qualifications with Similar Projects (20), Cost of Services (35), Timeline for Installation and Responsiveness for Repairs (15)..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Marion County School District?
All active and historical solicitations from Marion County School District are tracked and searchable. As a school agency, Marion County School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Drug-Free Workplace Certification Form, Acknowledgment of Addenda, Division of Corporations Registration Requirements, Certification Regarding Debarment, Reference Form, Statement of No Bid, Civil Rig. Review the full document from Marion County School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Ocala, FL. Review the full solicitation for detailed scope requirements.