Tennessee Tech University Mechanical Services RFQ 2026
Tennessee Technological UniversityHigher Ed · Cookeville, TN- Due
- Sep 9, 2026
- Deadline passed
- Posted
- Aug 10, 2026
- Contract term
- 5 years
- Primary contact
- Tina Girdley
- (931) 372-6350
The 30-second brief
Tennessee Tech University is seeking quotations for as-needed mechanical services, including maintenance and repairs for HVAC, steam, and chilled water systems. Proposals are due by September 9, 2026.
Hourly labor services, Preventative maintenance, Routine maintenance, Inspections, Repairs, Cost estimates, Progress reports
Lowest total evaluated cost, responsive and responsible bidder, availability, qualifications, project needs, response time
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Summary
Tennessee Tech University is seeking quotations for as-needed mechanical services, including maintenance and repairs for HVAC, steam, and chilled water systems. Proposals are due by September 9, 2026.
EVALUATION CRITERIA
6- Lowest total evaluated cost
- Responsive and responsible bidder
- Availability
- Qualifications
- Project needs
- Response time
REQUIRED DELIVERABLES
7- Hourly labor services
- Preventative maintenance
- Routine maintenance
- Inspections
- Repairs
- Cost estimates
- Progress reports
REQUIRED ATTACHMENTS
4- Contractor Requirements Form (Attachment 6.1)
- Proof of nondiscrimination
- Insurance certificate
- Proof of sales and use tax registration
REQUIRED STAFFING
6- Submit to
- Cookeville, TN
- Scope location
- Cookeville, TN
- Reported agency
- Tennessee Tech University
Questions about this RFQ
How do I respond to this RFQ from Tennessee Technological University?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 9, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Cookeville, TN. For questions, contact Tina Girdley.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including Tennessee Technological University in TN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Tina Girdley at (931) 372-6350. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Skilled Sheet Metal Fabricator, Skilled Sheet Metal Installer, Unskilled Sheet Metal Installer, Unskilled Labor/Helper/Laborer, A/C Service Technician, Skilled Pipe Installation Labor. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Hourly labor services, Preventative maintenance, Routine maintenance, Inspections, Repairs, Cost estimates, Progress reports. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest total evaluated cost, responsive and responsible bidder, availability, qualifications, project needs, response time" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Tennessee Technological University?
All active and historical solicitations from Tennessee Technological University are tracked and searchable. As a higher ed agency, Tennessee Technological University regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Contractor Requirements Form (Attachment 6.1), proof of nondiscrimination, insurance certificate, proof of sales and use tax registration. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Tennessee Technological University for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Cookeville, TN. Review the full solicitation for detailed scope requirements.