Tennessee Department of Education Direct Certification Platform RFP 33101-26059FAF7 - FY2027-FY2032
Tennessee Highway Patrol | State of TennesseeState · Nashville, TN- Due
- Jan 26, 2027
- 75 days left
- Posted
- Oct 29, 2026
- Contract term
- 5 years
- Primary contact
- Genell Jordan
- (615) 532-7202
The 30-second brief
The State of Tennessee, Department of Education is seeking a contractor to provide a web-based software platform for 205 School Food Authorities (SFAs) to process Direct Certification matches in accordance with USDA hierarchy requirements. The system will integrate source data from the Tennessee Department of Human Services (SNAP and TANF), Tennessee Department of Children's Services (foster care), TennCare (Medicaid), and Kentucky Department of Human Services, supporting at least 550 concurrent users. The initial contract term is 64 months with an estimated maximum liability of $1,125,000.00. Responses are due by January 26, 2027, at 2:00 p.m. Central Time, following a pre-response conference on November 5, 2026.
Project Management Plan, Requirements Gathering Phase, Development Phase, Testing Phase, Training Phase, Rollout Phase, Sponsor User Training – Virtual Training Video(s), Sponsor User Training – One (1) In-Person Training, State User Trainings, System Hosting (FY2027), System Hosting (FY2028-FY2032), System Maintenance (FY2028-FY2032), Change Orders
General Qualifications & Experience (10), Technical Qualifications, Experience & Approach (60), Cost Proposal (30)
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Summary
The State of Tennessee, Department of Education is seeking a contractor to provide a web-based software platform for 205 School Food Authorities (SFAs) to process Direct Certification matches in accordance with USDA hierarchy requirements.
The system will integrate source data from the Tennessee Department of Human Services (SNAP and TANF), Tennessee Department of Children's Services (foster care), TennCare (Medicaid), and Kentucky Department of Human Services, supporting at least 550 concurrent users. The initial contract term is 64 months with an estimated maximum liability of $1,125,000.00. Responses are due by January 26, 2027, at 2:00 p.m. Central Time, following a pre-response conference on November 5, 2026.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
13- Project Management Plan
- Requirements Gathering Phase
- Development Phase
- Testing Phase
- Training Phase
- Rollout Phase
- Sponsor User Training – Virtual Training Video(s)
- Sponsor User Training – One (1) In-Person Training
- State User Trainings
- System Hosting (FY2027)
- System Hosting (FY2028-FY2032)
- System Maintenance (FY2028-FY2032)
- Change Orders
REQUIRED ATTACHMENTS
Statement of Certifications and Assurances (RFP Attachment 6.1), conflict of interest statement, bank reference, two vendor credit references, written confirmation of Enterprise Information Security Policies adherence, attestation of support for at least 205 SFAs and 550 active users with customer reference confirmation, attestation of browser/device accessibility, IT security requirements statement
- Submit to
- [email protected]
- Duration
- 64 months
- Scope location
- Nashville, TN
- Reported agency
- Tennessee Department of Education
Questions about this RFP
How do I respond to this RFP from Tennessee Highway Patrol | State of Tennessee?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 26, 2027. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Genell Jordan.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Tennessee Highway Patrol | State of Tennessee in TN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Genell Jordan at (615) 532-7202. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Project Management Plan, Requirements Gathering Phase, Development Phase, Testing Phase, Training Phase, Rollout Phase, Sponsor User Training – Virtual Training Video(s), Sponsor User Training – One (1) In-Person Training, State User Trainings, System Hosting (FY2027), System Hosting (FY2028-FY2032). Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "General Qualifications & Experience (10), Technical Qualifications, Experience & Approach (60), Cost Proposal (30)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Tennessee Highway Patrol | State of Tennessee?
All active and historical solicitations from Tennessee Highway Patrol | State of Tennessee are tracked and searchable. As a state agency, Tennessee Highway Patrol | State of Tennessee regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of January 26, 2027, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Statement of Certifications and Assurances (RFP Attachment 6.1), conflict of interest statement, bank reference, two vendor credit references, written confirmation of Enterprise Information Security P. Review the full document from Tennessee Highway Patrol | State of Tennessee for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Nashville, TN. Review the full solicitation for detailed scope requirements.