TDOT Railroad Coordination Services RFQ 2026 - CRC001
Tennessee Department of Transportation | State of TennesseeState · Nashville, TN- Due
- Sep 16, 2026
- Deadline passed
- Posted
- Sep 1, 2026
- Contract term
- 5 years
- Primary contact
- Natasha Whitfield
- (615) 253-3997
The 30-second brief
The Tennessee Department of Transportation (TDOT) Passenger Transportation, Rail & Freight Division is seeking professional engineering consulting firms for on-call railroad coordination services across three statewide contracts. Scope includes assessing railroad property interests, coordination with owners/operators, right-of-way negotiations, processing right-of-entry applications, railroad protective liability coverage, and facilitating project plan reviews and approvals. The awarded contracts will run for five years with a total dollar amount of $5,000,000.00 per contract. Firms must be pre-qualified with TDOT. Phase I submittals are due by September 16, 2026, at 2:00 pm CST via email to [email protected]. Questions are due by September 9, 2026.
Phase I submittal (3 pages max), Phase II proposal (Part II of DT-0330 form), PDF packet
Experience in Right-of-way property rights assessments (10%), Knowledge of FRA/FHWA regulations and railroad safety (35%), Staff qualification and availability (35%), Management of roadway and bridge engineering projects (20%)
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Summary
The Tennessee Department of Transportation (TDOT) Passenger Transportation, Rail & Freight Division is seeking professional engineering consulting firms for on-call railroad coordination services across three statewide contracts.
Scope includes assessing railroad property interests, coordination with owners/operators, right-of-way negotiations, processing right-of-entry applications, railroad protective liability coverage, and facilitating project plan reviews and approvals. The awarded contracts will run for five years with a total dollar amount of $5,000,000.00 per contract. Firms must be pre-qualified with TDOT. Phase I submittals are due by September 16, 2026, at 2:00 pm CST via email to [email protected]. Questions are due by September 9, 2026.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
3- Phase I submittal (3 pages max)
- Phase II proposal (Part II of DT-0330 form)
- PDF packet
REQUIRED ATTACHMENTS
Prequalification Form (DT-0330 Part I)
REQUIRED STAFFING
professional engineering consulting firms, sub-consultants
- Submit to
- [email protected]
- Scope location
- Statewide, TN
- Reported agency
- Tennessee Department of Transportation
Questions about this RFQ
How do I respond to this RFQ from Tennessee Department of Transportation | State of Tennessee?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 16, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Natasha Whitfield.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including Tennessee Department of Transportation | State of Tennessee in TN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Natasha Whitfield at (615) 253-3997. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: professional engineering consulting firms, sub-consultants. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Phase I submittal (3 pages max), Phase II proposal (Part II of DT-0330 form), PDF packet. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience in Right-of-way property rights assessments (10%), Knowledge of FRA/FHWA regulations and railroad safety (35%), Staff qualification and availability (35%), Management of roadway and bridge..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Tennessee Department of Transportation | State of Tennessee?
All active and historical solicitations from Tennessee Department of Transportation | State of Tennessee are tracked and searchable. As a state agency, Tennessee Department of Transportation | State of Tennessee regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Prequalification Form (DT-0330 Part I). Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Tennessee Department of Transportation | State of Tennessee for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Statewide, TN. Review the full solicitation for detailed scope requirements.