Sumpter Township HVAC Preventative Maintenance and On-Call Services RFP 2026
Town of SumpterCity · Sumpter, IL- Due
- Jul 6, 2026
- Deadline passed
- Contract term
- 2 years
- Primary contact
- Ron Tabor
The 30-second brief
Sumpter Township is soliciting proposals for a two-year HVAC preventative maintenance agreement covering four buildings and on-call services for two additional facilities. Proposals are due by July 6, 2026.
Completed proposal form, Estimated schedule of work, Three references, Licenses of personnel, Sample service agreement, Company resume
Qualifications, experience, capacity, methodology, price
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Summary
Sumpter Township is soliciting proposals for a two-year HVAC preventative maintenance agreement covering four buildings and on-call services for two additional facilities. Proposals are due by July 6, 2026.
EVALUATION CRITERIA
5- Qualifications
- Experience
- Capacity
- Methodology
- Price
REQUIRED DELIVERABLES
6- Completed proposal form
- Estimated schedule of work
- Three references
- Licenses of personnel
- Sample service agreement
- Company resume
REQUIRED ATTACHMENTS
4- Proposal Form
- W-9
- Safety Data Sheets
- Certificates of Insurance
REQUIRED STAFFING
3- Submit to
- Township Clerk’s Office, 23480 Sumpter Road, Belleville, MI 48111
- Scope location
- Belleville, MI
- Reported agency
- Sumpter Township
Questions about this RFP
How do I respond to this RFP from Town of Sumpter?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is July 6, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Township Clerk’s Office, 23480 Sumpter Road, Belleville, MI 48111. For questions, contact Ron Tabor.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Sumpter in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Ron Tabor. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: HVAC Mechanic, Boilers Mechanic, Service/Account Manager. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Completed proposal form, Estimated schedule of work, Three references, Licenses of personnel, Sample service agreement, Company resume. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications, experience, capacity, methodology, price" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Sumpter?
All active and historical solicitations from Town of Sumpter are tracked and searchable. As a city agency, Town of Sumpter regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposal Form, W-9, Safety Data Sheets, Certificates of Insurance. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Town of Sumpter for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Belleville, MI. Review the full solicitation for detailed scope requirements.