Sumner County Government EMS Station 1 Floor Replacement RFP 20261113-1
Sumner CountyCounty · Gallatin, TN- Due
- Nov 13, 2026
- 10 days left
- Posted
- Oct 22, 2026
- Primary contact
- Christi Mullins
- (615) 451-6033
The 30-second brief
Sumner County Government seeks a qualified, licensed commercial flooring contractor to furnish all labor, materials, equipment, tools, supervision, and incidentals necessary to remove existing flooring, prepare the subfloor, and install new commercial-grade luxury vinyl plank (LVP) flooring at EMS Station 1. The work encompasses an estimated total area of 13,703 square feet within designated, highlighted zones. Material specifications require a heavy commercial-rated resilient LVP with a loose lay layout configuration, 6-inch nominal width, 48-inch nominal length, 5.0 mm total thickness, and a 20 mil wear layer in colorway DRIFT (05100). The scope includes demolition of existing VCT and resilient planks, full-spread direct glue installation, surface preparation, clean-up, and installation of 4-inch rubber cove base. Interested bidders must complete a mandatory site visit prior to the bid opening. Proposals are due by November 13, 2026, at 10:15 AM CST.
Quality and thoroughness of proposal, record of experience, references of respondents, integrity, performance, assurances in proposal, proposal price
Bids like this start as pre-RFPs. Get the next ones early.
Get matched pre-RFPs freeFree account · 30-second setup · No credit card
Summary
Sumner County Government seeks a qualified, licensed commercial flooring contractor to furnish all labor, materials, equipment, tools, supervision, and incidentals necessary to remove existing flooring, prepare the subfloor, and install new commercial-grade luxury vinyl plank (LVP) flooring at EMS Station 1.
The work encompasses an estimated total area of 13,703 square feet within designated, highlighted zones. Material specifications require a heavy commercial-rated resilient LVP with a loose lay layout configuration, 6-inch nominal width, 48-inch nominal length, 5.0 mm total thickness, and a 20 mil wear layer in colorway DRIFT (05100). The scope includes demolition of existing VCT and resilient planks, full-spread direct glue installation, surface preparation, clean-up, and installation of 4-inch rubber cove base. Interested bidders must complete a mandatory site visit prior to the bid opening. Proposals are due by November 13, 2026, at 10:15 AM CST.
EVALUATION CRITERIA
7- Quality and thoroughness of proposal
- Record of experience
- References of respondents
- Integrity
- Performance
- Assurances in proposal
- Proposal price
REQUIRED ATTACHMENTS
11- RFP Sheet/ Contact Information/ Certification by Vendor (Attachment 1)
- Signed and completed Statement of Non-Collusion (Attachment 2)
- Drug-Free Workplace Affidavit (Attachment 3)
- Certification Regarding Debarment
- Suspension
- Other Responsibility Matters (Attachment 4)
- Attestation Re Personnel (Attachment 5)
- References (Attachment 6)
- Open Records Acknowledgement (Attachment 7)
- Internal Revenue Service (IRS) Form W-9
- Tennessee business license
- Submit to
- Sumner County Government, Attn: Purchasing Supervisor, 355 N Belvedere Drive, Room 302, Gallatin, TN 37066
- Scope location
- Gallatin, TN
- Projected sq ft
- 13,703 sq ft
- Reported agency
- Sumner County Government
Questions about this RFP
How do I respond to this RFP from Sumner County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 13, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Sumner County Government, Attn: Purchasing Supervisor, 355 N Belvedere Drive, Room 302, Gallatin, TN 37066. For questions, contact Christi Mullins.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Sumner County in TN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Christi Mullins at (615) 451-6033. Questions and answers are typically shared with all prospective bidders.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Quality and thoroughness of proposal, record of experience, references of respondents, integrity, performance, assurances in proposal, proposal price" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Sumner County?
All active and historical solicitations from Sumner County are tracked and searchable. As a county agency, Sumner County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of November 13, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: RFP Sheet/ Contact Information/ Certification by Vendor (Attachment 1), Signed and completed Statement of Non-Collusion (Attachment 2), Drug-Free Workplace Affidavit (Attachment 3), Certification Rega. Review the full document from Sumner County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Gallatin, TN. The total projected area is 13703 sq ft. Review the full solicitation for detailed scope requirements.