Stevens Point Area Public School District Teacher Chromebook RFP 2025
Stevens Point Area School DistrictSchool · Stevens Point, WI- Due
- Jan 5, 2026
- Deadline passed
- Posted
- Dec 4, 2025
- Contract term
- 4 years
- Primary contact
- Brian Casey
- (715) 345-7393
The 30-second brief
The Stevens Point Area Public School District is soliciting proposals for the procurement of 500 Teacher Chromebooks to replace existing HP laptop computers. Required technical specifications include a minimum 64 GB disk drive, 8 GB RAM, 2.0 GHz Intel processor or equivalent, 13-inch or larger screen (touchscreen preferred), WiFi 6, and USB-C power. The district requires a 4-year complete hardware warranty with mail-in repair depot service and 2-way shipping included. Proposals must include both upfront purchase pricing and a detailed breakdown for a four-year lease option with an end-of-lease purchase option. Additional requirements include 'Whiteglove Services' for unboxing, asset tagging, and delivery to multiple locations. Proposals are due January 5, 2026, at 1:00 PM.
500 Teacher Chromebooks, 4-year warranty, Google Management Licensing, Whiteglove Services, Example lease agreement
Technical standards, warranty procedures, pricing, vendor stability, client references
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Summary
The Stevens Point Area Public School District is soliciting proposals for the procurement of 500 Teacher Chromebooks to replace existing HP laptop computers.
Required technical specifications include a minimum 64 GB disk drive, 8 GB RAM, 2.0 GHz Intel processor or equivalent, 13-inch or larger screen (touchscreen preferred), WiFi 6, and USB-C power. The district requires a 4-year complete hardware warranty with mail-in repair depot service and 2-way shipping included. Proposals must include both upfront purchase pricing and a detailed breakdown for a four-year lease option with an end-of-lease purchase option. Additional requirements include 'Whiteglove Services' for unboxing, asset tagging, and delivery to multiple locations. Proposals are due January 5, 2026, at 1:00 PM.
EVALUATION CRITERIA
5- Technical standards
- Warranty procedures
- Pricing
- Vendor stability
- Client references
REQUIRED DELIVERABLES
5- 500 Teacher Chromebooks
- 4-year warranty
- Google Management Licensing
- Whiteglove Services
- Example lease agreement
REQUIRED ATTACHMENTS
7- Executive Summary
- Company Background
- Warranty
- 5 Client References
- Technical Specifications
- Itemized Costs
- Leasing Terms and Conditions
- Submit to
- 3400 Water Street, Stevens Point, WI 54481 or [email protected]
- Scope location
- Stevens Point, WI
- Reported agency
- Stevens Point Area Public School District
Questions about this RFP
How do I respond to this RFP from Stevens Point Area School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 5, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 3400 Water Street, Stevens Point, WI 54481 or [email protected]. For questions, contact Brian Casey.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Stevens Point Area School District in WI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Brian Casey at (715) 345-7393. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: 500 Teacher Chromebooks, 4-year warranty, Google Management Licensing, Whiteglove Services, Example lease agreement. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Technical standards, warranty procedures, pricing, vendor stability, client references" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Stevens Point Area School District?
All active and historical solicitations from Stevens Point Area School District are tracked and searchable. As a school agency, Stevens Point Area School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 4 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Executive Summary, Company Background, Warranty, 5 Client References, Technical Specifications, Itemized Costs, Leasing Terms and Conditions. Review the full document from Stevens Point Area School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Stevens Point, WI. Review the full solicitation for detailed scope requirements.