Stevens Point Area Public School District Plover Whiting Elementary Valcom Project RFP 2026
Stevens Point Area School DistrictSchool · Stevens Point, WI- Due
- Feb 4, 2026
- Deadline passed
- Posted
- Jan 14, 2026
- Primary contact
- Brian Casey
The 30-second brief
The Stevens Point Area Public School District is seeking proposals for the Plover Whiting Elementary Valcom IP Project. The scope of work is divided into two parts: (1) providing all hardware and software components for a Valcom IP paging system, and (2) installation, documentation, testing, and removal of the existing system. Required components include Valcom VEIP6K-1 software packages, VE8092 interactive consoles, various IP speakers (VL520M-F-FC, VL550M-F-FC, VL522M-F-FC, VE4028A, VE4022A), high power horns (VIP-142-GY), and Cat 6A cabling. Vendors must provide references for similar sized organizations and certify all cable runs with a Fluke tester. Proposals are due by February 4th, 2026, at 2:00 p.m. and must be submitted as separate bids for materials and labor.
Cover letter, Executive Summary, List of Materials and Parts, Scope of Work, Proposed cost for projects 1 & 2 as separate bids, Contractor Acknowledgment and Certification
Ability to install components and cabling, Competitive pricing, Proven ability to install similar systems, Technical support capabilities, Extended functionalities
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Summary
The Stevens Point Area Public School District is seeking proposals for the Plover Whiting Elementary Valcom IP Project.
The scope of work is divided into two parts: (1) providing all hardware and software components for a Valcom IP paging system, and (2) installation, documentation, testing, and removal of the existing system. Required components include Valcom VEIP6K-1 software packages, VE8092 interactive consoles, various IP speakers (VL520M-F-FC, VL550M-F-FC, VL522M-F-FC, VE4028A, VE4022A), high power horns (VIP-142-GY), and Cat 6A cabling. Vendors must provide references for similar sized organizations and certify all cable runs with a Fluke tester. Proposals are due by February 4th, 2026, at 2:00 p.m. and must be submitted as separate bids for materials and labor.
EVALUATION CRITERIA
5- Ability to install components and cabling
- Competitive pricing
- Proven ability to install similar systems
- Technical support capabilities
- Extended functionalities
REQUIRED DELIVERABLES
6- Cover letter
- Executive Summary
- List of Materials and Parts
- Scope of Work
- Proposed cost for projects 1 & 2 as separate bids
- Contractor Acknowledgment and Certification
REQUIRED ATTACHMENTS
Attachment A: Contractor Acknowledgment and Certification
- Submit to
- 3400 Water Street, Stevens Point, WI 54481
- Scope location
- Stevens Point, WI
- Reported agency
- Stevens Point Area Public School District
Questions about this RFP
How do I respond to this RFP from Stevens Point Area School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 4, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 3400 Water Street, Stevens Point, WI 54481. For questions, contact Brian Casey.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Stevens Point Area School District in WI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Brian Casey. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Cover letter, Executive Summary, List of Materials and Parts, Scope of Work, Proposed cost for projects 1 & 2 as separate bids, Contractor Acknowledgment and Certification. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Ability to install components and cabling, Competitive pricing, Proven ability to install similar systems, Technical support capabilities, Extended functionalities" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Stevens Point Area School District?
All active and historical solicitations from Stevens Point Area School District are tracked and searchable. As a school agency, Stevens Point Area School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A: Contractor Acknowledgment and Certification. Review the full document from Stevens Point Area School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Stevens Point, WI. Review the full solicitation for detailed scope requirements.