Stevens Point Area Public School District Windows Desktop Workstation RFP 2026
Stevens Point Area School DistrictSchool · Stevens Point, WI- Due
- Jan 5, 2026
- Deadline passed
- Posted
- Dec 4, 2025
- Contract term
- 4 years
- Primary contact
- Brian Casey
- (715) 345-7393
The 30-second brief
The Stevens Point Area Public School District is soliciting proposals for the procurement of Windows Desktop Workstation computers. The district intends to replace 400 units but invites proposals for up to 1000 units, including options for new or refurbished equipment from Dell, HP, or Lenovo (Business Grade). Technical specifications require Intel i5 or Ultra 5 processors, 16GB RAM, 256GB SSD, and support for three independent displays. The scope includes white-glove services such as unboxing, asset tagging, and multi-location delivery. Vendors must provide both upfront purchase pricing and a detailed 4-year leasing breakdown with an end-of-lease purchase option. Proposals are due by January 5, 2026, and must include a 4-5 year hardware warranty with on-site support.
Executive Summary, Company Background, Warranty details, 5 Client References, Technical Specifications, Pricing sheet, Leasing Terms and Conditions, Example lease agreement
Pricing, warranty information, vendor stability, client references, technical compliance
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Summary
The Stevens Point Area Public School District is soliciting proposals for the procurement of Windows Desktop Workstation computers.
The district intends to replace 400 units but invites proposals for up to 1000 units, including options for new or refurbished equipment from Dell, HP, or Lenovo (Business Grade). Technical specifications require Intel i5 or Ultra 5 processors, 16GB RAM, 256GB SSD, and support for three independent displays. The scope includes white-glove services such as unboxing, asset tagging, and multi-location delivery. Vendors must provide both upfront purchase pricing and a detailed 4-year leasing breakdown with an end-of-lease purchase option. Proposals are due by January 5, 2026, and must include a 4-5 year hardware warranty with on-site support.
EVALUATION CRITERIA
5- Pricing
- Warranty information
- Vendor stability
- Client references
- Technical compliance
REQUIRED DELIVERABLES
8- Executive Summary
- Company Background
- Warranty details
- 5 Client References
- Technical Specifications
- Pricing sheet
- Leasing Terms and Conditions
- Example lease agreement
- Submit to
- 3400 Water Street, Stevens Point, WI 54481 or [email protected]
- Scope location
- Stevens Point, WI
- Reported agency
- Stevens Point Area Public School District
Questions about this RFP
How do I respond to this RFP from Stevens Point Area School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 5, 2026. The solicitation specifies required deliverables that must be addressed in your response. Submissions should be delivered to: 3400 Water Street, Stevens Point, WI 54481 or [email protected]. For questions, contact Brian Casey.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Stevens Point Area School District in WI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Brian Casey at (715) 345-7393. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Executive Summary, Company Background, Warranty details, 5 Client References, Technical Specifications, Pricing sheet, Leasing Terms and Conditions, Example lease agreement. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Pricing, warranty information, vendor stability, client references, technical compliance" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Stevens Point Area School District?
All active and historical solicitations from Stevens Point Area School District are tracked and searchable. As a school agency, Stevens Point Area School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 4 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from Stevens Point Area School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Stevens Point, WI. Review the full solicitation for detailed scope requirements.