RFP-4-43
Indiana Election Commission | State of IndianaState · Indianapolis, IN- Due
- Feb 20, 2004
- Deadline passed
- Contract term
- 5 years
- Primary contact
- Shelley Harris
The 30-second brief
The Indiana Department of Administration (IDOA), on behalf of the Secretary of State (SOS) and the Indiana Election Division (IED), is seeking proposals for the design, configuration, development, implementation, and maintenance of a statewide voter registration system. The system must be HAVA compliant and integrate with other state agencies.
Financial Stability, Experience, Completeness of the Proposed Solution, Proposed Workplan, Proposed Organizational Structure, Proposed Change Enablement Approach, Proposed Data Conversion Strategy, Project Management Approach, Total Cost of the Project, Minority Business Participation Plan
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Summary
The Indiana Department of Administration (IDOA), on behalf of the Secretary of State (SOS) and the Indiana Election Division (IED), is seeking proposals for the design, configuration, development, implementation, and maintenance of a statewide voter registration system.
The system must be HAVA compliant and integrate with other state agencies.
EVALUATION CRITERIA
10- Financial Stability
- Experience
- Completeness of the Proposed Solution
- Proposed Workplan
- Proposed Organizational Structure
- Proposed Change Enablement Approach
- Proposed Data Conversion Strategy
- Project Management Approach
- Total Cost of the Project
- Minority Business Participation Plan
REQUIRED ATTACHMENTS
13- Attachment A - Minority and Women Business Enterprise Participation Plan
- Attachment B - Sample Contract
- Attachment C - Respondent Notification Request
- Attachment D - General Requirements
- Attachment E – Business and Technical System Requirements
- Attachment F -- Cost Worksheet
- Attachment G -- Operational Data and Statistics
- Attachment H -- Future State Process Model
- Attachment I -- NVRA File Format Specifications
- Attachment J -- CEB Reports
- Attachment K -- 2004 Election Calendar
- Attachment L -- State of Indiana Application Security Guidelines
- Attachment M – Detailed County VR System Survey Results
- Submit to
- Indiana Department of Administration, 402 West Washington Street, W468, Indianapolis, IN 46204
- Duration
- 60 months
- Scope location
- Indiana
- Reported agency
- Indiana Department of Administration (IDOA)
Questions about this RFP
How do I respond to this RFP from Indiana Election Commission | State of Indiana?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 20, 2004. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Indiana Department of Administration, 402 West Washington Street, W468, Indianapolis, IN 46204. For questions, contact Shelley Harris.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Indiana Election Commission | State of Indiana in IN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Shelley Harris. Questions and answers are typically shared with all prospective bidders.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Financial Stability, Experience, Completeness of the Proposed Solution, Proposed Workplan, Proposed Organizational Structure, Proposed Change Enablement Approach, Proposed Data Conversion Strategy, Pr..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Indiana Election Commission | State of Indiana?
All active and historical solicitations from Indiana Election Commission | State of Indiana are tracked and searchable. As a state agency, Indiana Election Commission | State of Indiana regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A - Minority and Women Business Enterprise Participation Plan, Attachment B - Sample Contract, Attachment C - Respondent Notification Request, Attachment D - General Requirements, Attachmen. Review the full document from Indiana Election Commission | State of Indiana for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Indiana. Review the full solicitation for detailed scope requirements.
