Fort Wayne-Allen County Airport Authority - Emergency Management Consultant Services - 2026
Fort Wayne-Allen County Airport AuthorityAirport Authority · Fort Wayne, IN- Due
- Nov 19, 2026
- 16 days left
- Posted
- Oct 22, 2026
- Primary contact
- Joseph Marana
- (260) 747-4146
The 30-second brief
The Fort Wayne-Allen County Airport Authority is requesting proposals from qualified emergency management consultants to assess the emergency management program, evaluate preparedness, response, recovery, continuity, and coordination capabilities, identify practical improvement opportunities, and develop a sustainable training, drill, and exercise program for Fort Wayne International Airport. The scope includes conducting a project initiation and work plan, program and readiness assessment, findings and improvement roadmap, training, drill, and exercise program development, and implementation and closeout. Deliverables include a detailed project work plan, written readiness assessment, improvement roadmap, training calendar, exercise planning template, observer guide, after-action report template, drill outlines, support for one tabletop and one full-scale exercise, and a final report with editable source files. Proposals are due by November 19, 2026, at 5:00 P.M. EDT, submitted electronically to [email protected]. Questions are due by November 3, 2026. Evaluation criteria prioritize emergency management assessment and exercise program experience (40%), qualifications and team experience (20%), cost of fee proposal (20%), proposed approach (10%), schedule and availability (5%), and understanding of goals (5%).
Detailed project work plan and schedule, Written readiness assessment identifying strengths, Gaps, Priority risks, And recommended corrective actions, Improvement roadmap organized by near-term and longer-term priorities, Annual training, Drill, And exercise calendar, Reusable exercise planning template and approval checklist, Observer/evaluator guide and observer checklist, After-action report template and improvement-plan tracker, Scenario-specific drill and exercise outlines, Planning, Facilitation, Evaluation, And after-action support for one tabletop exercise and one full-scale exercise, Final report, Closeout briefing, And transfer of editable project files
Experience with emergency-management assessment, exercise-program development, airport operations, public-safety coordination, or critical-infrastructure preparedness (40%), Qualifications and relevant experience of the consultant and proposed project team (20%), Cost of the fee proposal (20%), Quality, practicality, and completeness of the proposed approach (10%), Understanding of the Authority’s goals and project scope (5%), Proposed schedule, availability, and responsiveness (5%)
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Summary
The Fort Wayne-Allen County Airport Authority is requesting proposals from qualified emergency management consultants to assess the emergency management program, evaluate preparedness, response, recovery, continuity, and coordination capabilities, identify practical improvement opportunities, and develop a sustainable training, drill, and exercise program for Fort Wayne International Airport.
The scope includes conducting a project initiation and work plan, program and readiness assessment, findings and improvement roadmap, training, drill, and exercise program development, and implementation and closeout. Deliverables include a detailed project work plan, written readiness assessment, improvement roadmap, training calendar, exercise planning template, observer guide, after-action report template, drill outlines, support for one tabletop and one full-scale exercise, and a final report with editable source files. Proposals are due by November 19, 2026, at 5:00 P.M. EDT, submitted electronically to [email protected]. Questions are due by November 3, 2026. Evaluation criteria prioritize emergency management assessment and exercise program experience (40%), qualifications and team experience (20%), cost of fee proposal (20%), proposed approach (10%), schedule and availability (5%), and understanding of goals (5%).
EVALUATION CRITERIA
Experience with emergency-management assessment, exercise-program development, airport operations, public-safety coordination, or critical-infrastructure preparedness (40%), Qualifications and relevant experience of the consultant and proposed project team (20%), Cost of the fee proposal (20%), Quality, practicality, and completeness of the proposed approach (10%), Understanding of the Authority’s goals and project scope (5%), Proposed schedule, availability, and responsiveness (5%)
REQUIRED DELIVERABLES
Detailed project work plan and schedule, Written readiness assessment identifying strengths, Gaps, Priority risks, And recommended corrective actions, Improvement roadmap organized by near-term and longer-term priorities, Annual training, Drill, And exercise calendar, Reusable exercise planning template and approval checklist, Observer/evaluator guide and observer checklist, After-action report template and improvement-plan tracker, Scenario-specific drill and exercise outlines, Planning, Facilitation, Evaluation, And after-action support for one tabletop exercise and one full-scale exercise, Final report, Closeout briefing, And transfer of editable project files
REQUIRED ATTACHMENTS
3- Completed Exhibit A - Fee Proposal Form
- Exhibit B - Indiana Legal Employment Declaration
- Evidence of insurance meeting Exhibit C requirements
- Submit to
- [email protected]
- Scope location
- Fort Wayne, Indiana
Questions about this RFP
How do I respond to this RFP from Fort Wayne-Allen County Airport Authority?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 19, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Joseph Marana.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Fort Wayne-Allen County Airport Authority in IN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Joseph Marana at (260) 747-4146. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Detailed project work plan and schedule, Written readiness assessment identifying strengths, Gaps, Priority risks, And recommended corrective actions, Improvement roadmap organized by near-term and longer-term priorities, Annual training, Drill, And exercise calendar, Reusable exercise planning temp. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience with emergency-management assessment, exercise-program development, airport operations, public-safety coordination, or critical-infrastructure preparedness (40%), Qualifications and relevan..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Fort Wayne-Allen County Airport Authority?
All active and historical solicitations from Fort Wayne-Allen County Airport Authority are tracked and searchable. As a airport authority agency, Fort Wayne-Allen County Airport Authority regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of November 19, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Completed Exhibit A - Fee Proposal Form, Exhibit B - Indiana Legal Employment Declaration, Evidence of insurance meeting Exhibit C requirements. Review the full document from Fort Wayne-Allen County Airport Authority for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Fort Wayne, Indiana. Review the full solicitation for detailed scope requirements.