City of West Lafayette - Request for Proposals Solar Initiative Part 2 - Public Safety Center & Fire Station No. 3
City of West LafayetteCity · West Lafayette, IN- Due
- Nov 18, 2026
- 16 days left
- Posted
- Oct 21, 2026
- Primary contact
- Jenifer Van Schuyver
- (765) 775-5160
The 30-second brief
The City of West Lafayette is requesting proposals for the Solar Initiative Part 2 project involving the design, engineering, procurement of materials, installation, commissioning, and warranties of Solar PV Systems on the roofs of the Public Safety Center (711 W. Navajo St., ~17,280 SF) and Fire Station No. 3 (1100 Kalberer Rd, ~2,700 SF). Fire Station #3 scope also includes the removal and reinstallation/relocation of an existing solar array on the apparatus bay roof. Applicants can bid on one or both solar site projects separately. Proposals are due by November 18, 2026, at 8:30 AM EST. A site tour is scheduled for November 2 and November 5, 2026, at 9:00 AM EDT. Questions must be submitted by November 4, 2026, at 12:00 PM EDT. Selection will be based on best value.
Design documents, Drawings, Technical specifications, Design narratives, Procurement list, Installation documentation, System testing and commissioning report, Training and maintenance plan, Final project report, Environmental impact report, Compliance documentation
Best value, financial resources, ability to comply with legal/regulatory requirements, timely and satisfactory performance, history of performance, reputation, ability to obtain necessary equipment
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Summary
The City of West Lafayette is requesting proposals for the Solar Initiative Part 2 project involving the design, engineering, procurement of materials, installation, commissioning, and warranties of Solar PV Systems on the roofs of the Public Safety Center (711 W. Navajo St., ~17,280 SF) and Fire Station No. 3 (1100 Kalberer Rd, ~2,700 SF).
Fire Station #3 scope also includes the removal and reinstallation/relocation of an existing solar array on the apparatus bay roof. Applicants can bid on one or both solar site projects separately. Proposals are due by November 18, 2026, at 8:30 AM EST. A site tour is scheduled for November 2 and November 5, 2026, at 9:00 AM EDT. Questions must be submitted by November 4, 2026, at 12:00 PM EDT. Selection will be based on best value.
EVALUATION CRITERIA
7- Best value
- Financial resources
- Ability to comply with legal/regulatory requirements
- Timely and satisfactory performance
- History of performance
- Reputation
- Ability to obtain necessary equipment
REQUIRED DELIVERABLES
11- Design documents
- Drawings
- Technical specifications
- Design narratives
- Procurement list
- Installation documentation
- System testing and commissioning report
- Training and maintenance plan
- Final project report
- Environmental impact report
- Compliance documentation
REQUIRED ATTACHMENTS
9- Proposal Form
- Cover Letter
- Method
- Qualification of Contractor
- Past Performance
- Exclusions & Additional Services
- Additional Information
- Fee Proposal
- CITY OF WEST LAFAYETTE NON-COLLUSION AFFIRMATION
REQUIRED STAFFING
standard hourly rate
- Submit to
- West Lafayette City Clerk’s Office, 222 N. Chauncey Avenue, West Lafayette, IN 47906 or [email protected]
- Scope location
- West Lafayette, IN
Questions about this RFP
How do I respond to this RFP from City of West Lafayette?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 18, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: West Lafayette City Clerk’s Office, 222 N. Chauncey Avenue, West Lafayette, IN 47906 or [email protected]. For questions, contact Jenifer Van Schuyver.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of West Lafayette in IN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jenifer Van Schuyver at (765) 775-5160. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: standard hourly rate. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Design documents, Drawings, Technical specifications, Design narratives, Procurement list, Installation documentation, System testing and commissioning report, Training and maintenance plan, Final project report, Environmental impact report, Compliance documentation. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Best value, financial resources, ability to comply with legal/regulatory requirements, timely and satisfactory performance, history of performance, reputation, ability to obtain necessary equipment" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of West Lafayette?
All active and historical solicitations from City of West Lafayette are tracked and searchable. As a city agency, City of West Lafayette regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of November 18, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposal Form, Cover Letter, Method, Qualification of Contractor, Past Performance, Exclusions & Additional Services, Additional Information, Fee Proposal, CITY OF WEST LAFAYETTE NON-COLLUSION AFFIRMA. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of West Lafayette for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: West Lafayette, IN. Review the full solicitation for detailed scope requirements.